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GOVERNMENT OF THE DISTRICT OF COLUMBIA DEPARTMENT OF GENERAL SERVICES Contracts and Procurement Division DETERMINATION AND FINDINGS FOR A SINGLE SOURCE PROCUREMENT CAPTION: PROPOSED CONTRACTOR: PROGRAM

How to fill out single source procurement

1. Single source procurement refers to the process of selecting and awarding a contract to a single supplier without competitive bidding or solicitation.
2. To fill out single source procurement, start by clearly identifying the need for the goods or services you require. Determine if there is a specific reason why only one supplier can fulfill your requirements effectively.
3. Research and document the justifications for using single source procurement. This may include reasons such as unique technical specifications, intellectual property rights, or exclusive supplier relationships.
4. Prepare a comprehensive statement of work, outlining the scope of the project or contract, deliverables, and any specific requirements needed from the supplier.
5. Consider conducting a thorough market analysis to ensure that single source procurement is truly necessary and provides the best value for money. This may involve researching alternate suppliers or solutions to compare against the single source option.
6. It is important to adhere to any legal or regulatory requirements related to single source procurement. Familiarize yourself with the applicable laws and regulations governing this method of procurement in your jurisdiction.
7. Communicate openly with stakeholders and seek their input and approval throughout the process. This might involve presenting your justifications and analysis to higher-level decision-makers or procurement committees.
8. Prepare the necessary documentation, such as a sole source justification form or a direct negotiation memo, to formally document the reasons for choosing single source procurement and provide evidence of compliance with regulations.
9. Ensure transparency and ethical practices by clearly documenting the evaluation and selection criteria used to identify and assess potential suppliers.
10. Finally, review and obtain any required approvals or authorizations before proceeding with the single source procurement process.

Who needs single source procurement?

1. Organizations or departments that have a compelling reason to select a specific supplier without competitive bidding may choose to utilize single source procurement.
2. Industries that require unique technical expertise or proprietary products might opt for single source procurement to avoid compromising their operations or intellectual property rights.
3. Emergency situations or time-sensitive projects where speed is crucial may lend themselves to single source procurement as it eliminates the time-consuming process of soliciting bids from multiple suppliers.
4. Strategic partnerships or relationship-based contracting arrangements may also prompt the use of single source procurement when there is a strong history of successful collaboration with a single supplier.
5. In some cases, government contracts or public sector procurements may allow for single source procurement under specific circumstances, although stringent rules and regulations typically govern this process.

Overall, the need for single source procurement is driven by specific circumstances or unique requirements that justify bypassing traditional competitive bidding processes.

For pdfFiller’s FAQs

What is single source procurement?

Single source procurement is a method of contracting where only one supplier is invited to submit a proposal for a specific product or service.

Who is required to file single source procurement?

Government agencies or organizations that need to purchase goods or services without conducting a competitive bidding process may be required to file single source procurement.

How to fill out single source procurement?

To fill out single source procurement, the requesting organization must specify the product or service needed, provide justification for why only one supplier is being considered, and obtain approval from the appropriate authorities.

What is the purpose of single source procurement?

The purpose of single source procurement is to streamline the procurement process for goods or services that are only available from one supplier, or in cases of emergency or urgency.

What information must be reported on single source procurement?

Information that must be reported on single source procurement includes the name of the supplier, the product or service being procured, the justification for selecting a single source, and the approval process.

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