Get the free Petty Cash Imprest

Health Service Executive National Financial RegulationsHEALTH SERVICE EXECUTIVENATIONAL FINANCIAL REGULATIONPETTY CASHNFR28Ver 3.010/09/20141Health Service Executive National Financial RegulationsNFR28Ver

How to fill out petty cash imprest

How to fill out petty cash imprest:

1. Start by obtaining a petty cash imprest form from your organization's finance department or designated personnel.
2. Fill in the date and your name as the custodian of the petty cash fund.
3. Record the initial amount of cash provided to you as the starting balance of the petty cash fund.
4. Specify the purpose of the petty cash fund, whether it is for employee reimbursements, office supplies, or other authorized expenses.
5. Keep track of each transaction made from the petty cash fund by recording the date, the amount disbursed, the recipient or vendor's name, and the purpose of the expenditure.
6. Attach any receipts or supporting documentation for each transaction as necessary.
7. Update the running balance of the petty cash fund after each transaction, subtracting the amounts disbursed.
8. Reconcile the petty cash fund regularly by comparing the total of the remaining cash with the theoretical balance calculated based on the initial amount provided and the recorded transactions.
9. Prepare a summary report, detailing the transactions made from the petty cash fund within a specified period, and submit it to the finance department or other designated authority for review and replenishment.

Who needs petty cash imprest:

1. Small businesses that frequently require immediate cash transactions for minor expenses.
2. Organizations that have authorized employee reimbursements, such as travel expenses or office-related purchases.
3. Retail establishments that may need petty cash for giving change to customers or covering small incidental expenses.
4. Non-profit organizations that handle small cash expenditures, such as event supplies or volunteer reimbursements.
5. Any organization that can benefit from having a designated fund to cover small, ad hoc expenses without going through formal approval processes.

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