Get the free Petty Cash Quick Reference - Cal Poly Corporation - calpolycorporation

Petty Cash Quick Reference What Can be Reimbursed Through Petty Cash 1. MUST present an original receipt for items purchased to the receptionist in the Corporation Business Office. a. If a web/fax

How to fill out petty cash quick reference

How to fill out a petty cash quick reference:

1. Start by gathering all necessary information: Before filling out the petty cash quick reference, make sure you have all the relevant details, such as the date, the purpose of the transaction, and the amount of money involved.
2. Complete the header section: Begin by filling out the header section of the petty cash quick reference. This typically includes the name of the company or organization, the date, and any relevant reference or transaction numbers.
3. Provide details of the transaction: In the body of the quick reference, specify the purpose of the transaction. This could be for office supplies, employee reimbursements, or other authorized expenses. Include a brief description of the items or services purchased and make sure to note the amount spent.
4. Identify the recipient: Indicate who received the petty cash and is responsible for its distribution. This could be an employee or a designated person in charge of handling petty cash transactions. Include their name, job title, and any other relevant details.
5. Calculate running balance: In the last column of the petty cash quick reference, calculate the running balance. This is the remaining amount of money left in the petty cash fund after each transaction. Subtract the amount spent from the previous balance to get the new balance.

Who needs petty cash quick reference:

1. Small businesses: Petty cash quick references are particularly relevant for small businesses that often handle cash transactions on a daily basis. Having a concise record of these transactions can help with accounting and financial management.
2. Non-profit organizations: Non-profit organizations often handle petty cash for various expenses, such as office supplies, travel reimbursements, or miscellaneous purchases. Maintaining a quick reference can aid in managing and tracking these expenses accurately.
3. Accounting departments: Accounting departments in any organization may find petty cash quick references helpful as they assist in reconciling cash transactions, maintaining accurate records, and generating financial reports.
4. Auditors: Auditors may require petty cash quick references to ensure all cash transactions are documented and accounted for properly. These references provide a clear overview of the petty cash system and help auditors verify its accuracy.

In conclusion, knowing how to fill out a petty cash quick reference is essential for anyone handling cash transactions. Whether you are a small business owner, part of a non-profit organization, or in an accounting role, maintaining accurate records through these quick references is vital for financial management and auditing purposes.

For pdfFiller’s FAQs

What is petty cash quick reference?

Petty cash quick reference is a document used to track and record small, day-to-day expenses paid out of a petty cash fund.

Who is required to file petty cash quick reference?

Employees or departments designated as custodians of a petty cash fund are required to file petty cash quick reference.

How to fill out petty cash quick reference?

Petty cash quick reference should be filled out with details such as date, description of expense, amount spent, and initials of the person approving the expense.

What is the purpose of petty cash quick reference?

The purpose of petty cash quick reference is to maintain transparency and accountability for petty cash expenditures.

What information must be reported on petty cash quick reference?

Information such as date, description of expense, amount spent, and initials of the approving authority must be reported on petty cash quick reference.

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