Get the free NEWMODIFY VENDOR REQUEST FORM - Humber College

H NEW/MODIFY VENDOR REQUEST FORM Reset Form BANNER FINANCE VERSION Completed forms must be submitted to purchasing Humber.ca Only forms submitted from the requestor email will be processed. Date:

How to fill out newmodify vendor request form

How to fill out a new/modify vendor request form:

1. Begin by obtaining the new/modify vendor request form from the designated source. This form can typically be found on the company's intranet or requested from the appropriate department.
2. Fill in your personal information accurately in the designated fields. This may include your name, job title, department, and contact information. Ensure that all details are up to date.
3. Specify the type of request you are making. Are you requesting a new vendor to be added to the system, or are you seeking to modify the information of an existing vendor? Carefully select the appropriate option.
4. Provide detailed information about the vendor. This may include the vendor's name, address, contact person, email, and phone number. It is important to include as much information as possible to avoid any delays or confusion in the process.
5. If you are requesting a new vendor, indicate the reason for this request. Are you in need of goods or services that are not currently available from existing vendors? Be concise and specific in explaining your requirements.
6. If you are seeking to modify an existing vendor, clearly outline the changes you want to make. This could involve updating the vendor's contact details, revising contract terms, or any other relevant adjustments. Provide a clear explanation for the modification request.
7. Attach any supporting documents, if necessary. These could include vendor brochures, contracts, agreements, or any other materials that are relevant to your request. Ensure that all attachments are included and properly labeled.
8. Double-check all the information provided before submitting the form. Make sure that there are no spelling mistakes, missing details, or inaccuracies. It is crucial to ensure the accuracy of the form to avoid any unnecessary delays or complications.

Who needs a new/modify vendor request form?

1. Procurement Department: The procurement department typically needs the new/modify vendor request form to ensure that the necessary due diligence is conducted before adding or modifying vendors in the company's system. They need this form to maintain an updated vendor database and to ensure compliance with any regulatory requirements.
2. Accounts Payable Department: The accounts payable team requires the new/modify vendor request form to update their records and ensure that the correct vendor information is used for payment processing. This form helps them maintain accurate and up-to-date vendor data for invoice processing and payment disbursement.
3. Department Managers: Department managers may need the new/modify vendor request form when they require goods or services that are not currently available from existing vendors. They use this form to request the addition of new vendors to meet their specific departmental needs.

It is important for all relevant parties involved in the vendor management process to utilize the new/modify vendor request form to maintain consistency, accuracy, and proper record-keeping.

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