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1. The Vice Chancellor, King Edward Medical University, Lahore. 2. The Medical Superintendent, Mayo Hospital/Lady Acheson Hospital/Lady Willing don Hospital Lahore. Subject: JOINING AND RELIEVING

How to fill out joining and relieving form

1. To fill out a relieving report, start by gathering all the necessary information. This includes the employee's personal details such as their full name, job title, employee ID, department, and the date of relieving.
2. After collecting the required information, document the reason for the employee's departure. This could be due to resignation, retirement, termination, or any other relevant circumstance. Include details such as the last working day, notice period served (if applicable), and the reason for leaving.
3. Next, provide a brief summary of the employee's job responsibilities and contributions during their tenure. Highlight any significant achievements, awards, or recognition they received during their employment. This section helps to create a positive impression of the employee's work.
4. Include any pending tasks or projects that the employee needs to transfer to their successor. Outline the status of each task and provide relevant contact information for the employee's replacement or relevant colleagues who will be taking over their responsibilities.
5. It is important to ensure that the relieving report is signed by the employee and their reporting manager. This serves as a confirmation that the information provided in the report is accurate and agreed upon by both parties.
6. Additionally, the relieving report may need to be approved by the HR department or any other designated authority within the organization. Follow the necessary internal processes to obtain the required approvals and signatures before finalizing the report.

Who needs a relieving report?

1. Employers and HR departments often require a relieving report for record-keeping purposes. It helps in maintaining an organized and comprehensive employee database, ensuring that all necessary documentation is in place when needed.
2. The departing employee may also need a relieving report as proof of their employment history and to showcase their work experience to potential employers.
3. In some cases, government authorities or regulatory bodies may request relieving reports as a part of audits or verification processes. These reports serve as official documentation of an employee's departure and can be used to confirm their employment status.

In conclusion, filling out a relieving report requires gathering and documenting various details about the departing employee, outlining their job responsibilities and achievements, and ensuring necessary approvals are obtained. This report serves as an important document for both the employer and the employee, as well as any external parties requiring it for verification purposes.

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