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TELEPHONE REFERENCE CHECK GUIDE (Personal Reference Check) Date: Name of Applicant: Position Applied For: Department: Person Contacted: Relationship: Telephone: Suggested Introduction: Hello, I'm

How to fill out telephone reference check guide

How to fill out a telephone reference check guide:

1. Begin by gathering all necessary information about the candidate for whom the reference check is being conducted. This includes their full name, contact information, and the position they have applied for.
2. Familiarize yourself with the specific questions or criteria that you need to cover during the reference check. Often, organizations will provide a reference check guide or questionnaire that outlines the key areas to focus on.
3. Contact the references provided by the candidate and introduce yourself as someone from the organization conducting the reference check. Confirm their availability for a phone conversation and outline the estimated time it will take.
4. Prior to the reference check, review the candidate's résumé, application, and any other relevant documents to refresh your memory about their qualifications, skills, and experiences.
5. During the phone conversation, follow the guide or questionnaire provided by your organization. Ask the reference to rate the candidate on various aspects such as their work ethic, teamwork skills, communication abilities, and punctuality.
6. Listen carefully to the reference's responses and take detailed notes. Pay attention to any red flags or concerns raised by the reference and probe further for additional information if needed.
7. Maintain a professional and courteous tone throughout the conversation, ensuring that you actively listen and provide the reference with an opportunity to share their opinions and insights.
8. Once the reference check is complete, thank the reference for their time and cooperation. Assure them that their feedback will be used confidentially and only for the purpose of evaluating the candidate's suitability for the position.
9. Finally, document the reference check findings in a clear and organized manner, keeping the information separate from the candidate's application materials to maintain confidentiality.

Who needs a telephone reference check guide?

1. Employers and hiring managers who want to conduct thorough and reliable background checks on potential employees may require a telephone reference check guide.
2. HR professionals or recruitment teams within organizations that want to ensure a consistent and standardized approach to reference checking may find a reference check guide valuable.
3. Job candidates who would like to provide their references with guidance on what information the reference checkers may be seeking may benefit from sharing a telephone reference check guide.

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