Get the free Minutes of Special Council Meeting 600 PM - Arnprior

Minutes of Special Council Meeting December 9, 2015 6:00 PM Council Chambers, Prior Present: Mayor David Reid Reeve Walter Stack Councillor Ted Strike Councillor Dan Lynch Councillor Lynn Gr instead

How to fill out minutes of special council

How to fill out minutes of a special council:

1. Begin by including the date, time, and location of the special council meeting at the top of the document. This helps provide context for the minutes.
2. List the attendees present at the meeting. Include the names of the council members, any special guests, and the meeting chairperson. This helps identify who was present for future reference.
3. Write a brief summary of the special council meeting agenda. Include the main topics of discussion and any decisions made. This provides an overview of the meeting's purpose and outcomes.
4. Record any motions or resolutions presented during the meeting. Include who made the motion, who seconded it, and the outcome of the vote. This helps maintain a record of important decisions and actions taken.
5. Document any reports or presentations given during the special council meeting. Include the names of the presenters and a summary of the key points discussed. This ensures important information is captured accurately.
6. Take note of any public comments or questions addressed during the meeting. Include a summary of the comments made and any responses from the council members. This demonstrates transparency and accountability.
7. Record any future action items or follow-ups discussed during the special council meeting. Include who is responsible for each action and the agreed-upon deadline. This helps ensure that tasks are properly assigned and completed.

Who needs minutes of special council:

1. The members of the special council themselves need the minutes for reference and to remind them of the decisions made during the meeting. It serves as a record of what took place and any commitments made.
2. The meeting chairperson or facilitator may need the minutes to help guide future discussions and track progress on action items.
3. Administrative staff, such as those responsible for recordkeeping or document management, may require the minutes for filing and archiving purposes. It is important to maintain an organized record of all special council meetings.
4. Interested parties or stakeholders, such as government officials, community members, or organizations affected by the decisions made, may request access to the minutes. This allows them to stay informed about the council's activities and decisions.

Overall, the minutes of a special council meeting serve as a valuable tool for documentation, accountability, and transparency. They help ensure important information is recorded accurately and can be accessed by various individuals as needed.

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What is minutes of special council?

Minutes of special council are written records of the discussions, decisions, and actions taken during a special council meeting.

Who is required to file minutes of special council?

The person responsible for taking minutes during the special council meeting is typically required to file the minutes.

How to fill out minutes of special council?

Minutes of special council should include the date, time, location of the meeting, attendees, agenda items, discussions, decisions made, and actions taken during the meeting.

What is the purpose of minutes of special council?

The purpose of minutes of special council is to serve as an official record of the meeting and document the decisions and actions taken by the council.

What information must be reported on minutes of special council?

Minutes of special council must include details about the meeting agenda, discussions, decisions made, actions taken, and any votes taken during the meeting.