Get the free Record Control Card - Georgia Perimeter College

Division. Records Series Title. Also, Known As. Is This Records Series Still Being Created? Yes No: Contact Person and Contact Information. Records Retention Information.

How to fill out record control card

How to fill out record control card?

1. Begin by gathering all necessary information related to the record that needs to be controlled. This includes the title, author, date created, and any relevant document numbers or identifiers.
2. Next, carefully review the record control card template or form provided by your organization. Make sure you understand each section and its purpose.
3. Start filling out the record control card by accurately entering the required information. This may include details such as the record's unique identification number, version or revision number, and any applicable security or classification markings.
4. Provide a brief description or summary of the record's contents. This will help others quickly understand the nature and purpose of the document.
5. Indicate the record's current location or storage facility. If the record is physical, note the physical box or shelf location. If the record is electronic, specify the digital storage location or system.
6. Include any relevant dates, such as the record's creation date, date of last modification, and retention period. This information is crucial for proper management and disposal of the record.
7. If applicable, specify any access restrictions or permissions associated with the record. This could include noting if the record is confidential, sensitive, or requires special approval for access.
8. Finally, ensure the record control card is properly signed and dated by the responsible individual. This verifies that the information provided is accurate and complete.

Who needs a record control card?

1. Organizations and businesses of various sizes and industries that require effective records management may employ record control cards.
2. Government agencies, particularly those subject to specific recordkeeping regulations and obligations, often utilize record control cards.
3. Records managers, archivists, and information management professionals are typically responsible for creating and maintaining record control cards.
4. Individuals or departments within an organization that handle or generate a significant number of records may also find record control cards beneficial for managing and tracking their documentation.

Note: The need for a record control card may vary depending on the organization's specific requirements and the importance of proper records management within their operations.

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What is record control card?

A record control card is a document used to keep track of an individual's or an organization's records in a systematic manner.

Who is required to file record control card?

Any individual or organization that wants to maintain proper records and document control is required to file a record control card.

How to fill out record control card?

To fill out a record control card, one must provide relevant information such as record title, description, date created, owner, location, and retention period.

What is the purpose of record control card?

The purpose of a record control card is to facilitate easy access to information, ensure proper recordkeeping, and track the lifecycle of records.

What information must be reported on record control card?

The information that must be reported on a record control card includes record title, description, date created, owner, location, and retention period.