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BOARD MEETING AGENDA Tuesday, December 9, 2014, Derby Recreation Center 6:00pm A. Consent Agenda (action required) 1. Regular Meeting Minutes November 2014 2. Checks and Vouchers November 2014 3.

How to fill out consent agenda action required

How to fill out Consent Agenda Action Required:

1. Review the agenda: Start by carefully reviewing the agenda and identifying any items that require consent agenda action. These are typically routine or non-controversial items that can be approved together without the need for individual discussion.
2. Prepare necessary documents: Gather all the necessary documents related to the items on the consent agenda. This may include reports, memos, resolutions, or any other supporting materials. Ensure that all required information is complete and accurate.
3. Assign responsibility: Determine who will be responsible for presenting each item on the consent agenda. This could be the chairperson, a designated committee member, or staff members with relevant expertise. Ensure that everyone is aware of their responsibilities and the order in which the items will be presented.
4. Prepare a consent agenda statement: Write a concise statement explaining the purpose of the consent agenda and how it will be handled during the meeting. This statement should be included in the meeting agenda to inform attendees about the process. It can be as simple as, "The consent agenda includes routine items that will be approved together unless anyone requests further discussion."
5. Present the consent agenda: During the meeting, present the consent agenda statement and briefly introduce each item. Provide a summary or key highlights for each item to give attendees a clear understanding of what is being proposed. Emphasize that any item can be pulled from the consent agenda for separate discussion if requested.
6. Call for objections: After presenting the consent agenda, ask if anyone has any objections or requests to pull any item for separate discussion. Allow attendees a moment to speak up if they have any concerns or questions. If no objections are raised, ask for a motion to approve the consent agenda as presented.

Who needs consent agenda action required?

1. Organizations with multiple decision-making bodies: Consent agenda action is commonly used in organizations with multiple boards or committees that meet regularly. It allows for efficient decision-making by streamlining routine matters and avoiding unnecessary discussion in each separate meeting.
2. Time-sensitive situations: Consent agenda action is beneficial when there are time constraints and a need to expedite the decision-making process. By grouping routine items together, it allows more time and attention to be allocated to more complex or critical matters.
3. Large groups or lengthy agendas: Consent agenda action is particularly useful when dealing with a large group of attendees or when the agenda is extensive. It helps to save time and keep the meeting focused by swiftly approving routine items without individual deliberation.

Remember, the specific use of consent agenda action may vary depending on the organization and its bylaws or meeting procedures. It's essential to consult the relevant guidelines and adapt the process accordingly.

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