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MEMORANDUM EUGENE WATER & ELECTRIC BOARD General Accounting Department TO: Commissioners, Farmer, Cassidy, Brown, Cunningham, and Ernst FROM: Susan Either DATE: December 29, 2008, SUBJECT: Resolution

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How to fill out a m e m o:

1. Start by including the date at the top of the memo. This helps establish the timeline of the information being communicated.
2. Write a concise and clear subject line that summarizes the purpose of the memo. This will help the recipients quickly understand the main topic.
3. Address the memo to the appropriate recipients. Consider who needs to be informed or involved in the matter at hand.
4. Begin the body of the memo with a brief introduction that provides context or background information related to the subject.
5. Use bullet points or numbered lists to organize and present the essential points. This helps to structure the content and make it easier for readers to follow.
6. Provide detailed information, facts, or instructions. Be specific and avoid ambiguity to ensure the recipients fully understand the message.
7. Consider including any necessary attachments or supporting documents. If there are additional materials that clarify or support the information in the memo, attach them for reference.
8. Be concise and maintain a professional tone throughout the memo. Keep the content focused and avoid unnecessary details or jargon.
9. If necessary, include a closing or call to action. If there are specific actions or next steps required from the recipients, clearly communicate them at the end of the memo.

Who needs m e m o:

1. Managers and supervisors who need to disseminate important information or instructions to their team members.
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4. Individuals or teams involved in project management, where memos can serve as a means of documenting progress, assigning tasks, or notifying stakeholders.
5. Professionals in various industries who need to communicate policies, changes, or updates to a larger group within their organization.

In conclusion, memos are used by a wide range of individuals and organizations to effectively communicate information, instructions, or updates to the relevant parties. By properly filling out and structuring a memo, you can ensure that your message is conveyed clearly and efficiently.

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