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Purchasing Card Manual V 8.4 3132014 University of Baltimore Procurement Card Policies and Procedures TABLE OF CONTENTS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. OVERVIEW OF PURCHASING
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How to fill out purchasing card manual
How to fill out a purchasing card manual:
01
Start by familiarizing yourself with the purpose and guidelines of the purchasing card manual. Understand the specific policies and procedures that need to be followed when using the purchasing card.
02
Review the sections of the manual that outline the steps for completing different types of purchases. This may include instructions for making online purchases, in-person transactions, or recurring payments.
03
Pay attention to any documentation or forms that need to be completed when using the purchasing card. This could involve filling out purchase requisition forms, obtaining approval signatures, or attaching receipts for reimbursement.
04
Make sure to properly record all necessary information when making a purchase. This may include the vendor name, item description, quantity, price, and account code to be charged.
05
Double-check all the information before submitting the purchasing card transaction for processing. Ensure that all required fields are completed accurately and that any supporting documentation is included.
06
After the purchase has been made, keep track of the transaction details and any associated receipts or invoices. This will help with reconciliation and provide a clear audit trail when necessary.
Who needs a purchasing card manual:
01
Employees who have been issued a purchasing card for their job responsibilities. They need the manual to understand how to properly use the card and adhere to the organization's purchasing policies.
02
Managers or supervisors who oversee employees with purchasing cards. They may need the manual to review and approve purchasing card transactions, ensuring compliance with company policies.
03
Finance or procurement departments that administer the purchasing card program. They need the manual to establish guidelines, train employees, and enforce controls to manage the purchasing card program effectively.
Having a comprehensive purchasing card manual is essential for organizations to maintain accountability and compliance in their purchasing processes. It ensures that employees understand their responsibilities when using the purchasing card and helps streamline the overall procurement process.
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What is purchasing card manual?
The purchasing card manual is a document that outlines the policies and procedures for using a company's purchasing card.
Who is required to file purchasing card manual?
All employees who are issued a purchasing card are required to file the purchasing card manual.
How to fill out purchasing card manual?
The purchasing card manual can be filled out by following the instructions provided in the document and ensuring that all required information is included.
What is the purpose of purchasing card manual?
The purpose of the purchasing card manual is to ensure that employees understand how to properly use their purchasing card and adhere to company policies.
What information must be reported on purchasing card manual?
The purchasing card manual must include information such as the employee's name, purchasing card number, and details of purchases made.
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