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Revised 1/10/13 Duplicate Pay Stub/Advice REQUEST FOR DUPLICATE PAY STUB / PAY ADVICE Date of Request Department Name

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How to fill out duplicate pay stub

How to fill out duplicate pay stub:

01

Start by gathering the necessary information. Before filling out a duplicate pay stub, make sure you have all the required details, such as employee identification number, pay period dates, and the hours worked.

02

Use a pay stub template. Look for a pay stub template that suits your needs. There are various online options available that provide customizable templates for creating professional-looking pay stubs. Alternatively, you can also use payroll software or consult with your company's HR department for guidance.

03

Input employee information. Begin by entering the employee's name, address, and contact information accurately. Double-check for any typos or errors to ensure the pay stub is error-free.

04

Fill in pay period details. Indicate the start and end dates of the pay period you are creating the duplicate pay stub for. This information helps keep track of the specific period for which the payment is being made.

05

Include earnings information. Specify the total hours worked during the pay period and calculate the gross earnings accordingly. This can include regular hours, overtime hours, and any other additional earnings or bonuses the employee may be entitled to.

06

Deductions and taxes. Deduct any applicable taxes, such as federal, state, and local income taxes, along with other deductions like social security, Medicare, retirement contributions, or health insurance premiums. Make sure to accurately calculate these deductions based on the employee's earnings.

07

Calculate net pay. Subtract the deductions from the gross earnings to arrive at the employee's net pay. This represents the actual amount the employee will receive after all required deductions.

08

Additional information. Depending on your company's policies or legal requirements, you may need to include other details such as vacation time taken, sick leave, or any reimbursements. Ensure that these details are accurately recorded on the pay stub.

Who needs duplicate pay stub:

01

Employees: Duplicate pay stubs provide employees with a record of their earnings and deductions for a specific pay period. It helps them track their income, verify their hours worked, and understand the breakdown of their earnings and deductions.

02

Employers: Employers may require duplicate pay stubs for documentation purposes or to resolve any discrepancies with their employees' wages. Having a duplicate pay stub serves as proof of payment and can assist in resolving any disputes or inquiries.

03

Financial Institutions: Lenders, banks, or other financial institutions may request duplicate pay stubs as proof of income when individuals are applying for loans, mortgages, or credit cards. These institutions rely on pay stubs to verify an individual's income and assess their creditworthiness.

Remember that it is always important to consult with your company's policies and procedures or seek guidance from HR personnel while filling out duplicate pay stubs to ensure accuracy and compliance with applicable regulations.

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What is duplicate pay stub?

Duplicate pay stub is a copy of an employee's original pay stub.

Who is required to file duplicate pay stub?

Employers are required to file duplicate pay stubs for their employees.

How to fill out duplicate pay stub?

Duplicate pay stubs can be filled out by entering the same information as the original pay stub.

What is the purpose of duplicate pay stub?

The purpose of duplicate pay stub is to provide employees with a record of their earnings.

What information must be reported on duplicate pay stub?

Duplicate pay stub must include information such as gross earnings, deductions, and net pay.

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