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SINGLE SOURCE JUSTIFICATION DATE: 10/26/2015 CONTRACTUAL SERVICE DEPT. NAME: Innovative Customer Experience COMMODITY BUDGET LINE: 921.6300.4360.9250.ORDER TOTAL COST: $72,000 as of 6/30/2016 In accordance

How to fill out single source justification

How to fill out single source justification:

1. Start by clearly stating the need for a single source justification. This could be due to unique specifications, proprietary rights, or any other valid reasons for not obtaining competitive bids.
2. Provide a detailed description of the product or service that needs to be procured. Include specifications, quantities, and any other relevant information.
3. Justify why this specific vendor or supplier is the only viable option. Highlight their expertise, track record, or any other factors that make them uniquely qualified for the job.
4. Include any supporting documentation, such as quotes or proposals from the vendor, that reinforce the need for a single source justification.
5. Present a cost analysis comparing the selected vendor's pricing with any alternatives that may have been considered. Show that the chosen vendor offers the best value for money.
6. Demonstrate that a diligent search for alternative options has been conducted. This can include providing evidence of inquiries made to other potential vendors, along with their responses (or lack thereof).
7. Include any additional information or mitigating circumstances that contribute to the necessity of utilizing a single source for this procurement.
8. Seek necessary approvals and signatures from relevant stakeholders or procurement authorities before submitting the justification.

Who needs single source justification?

1. Organizations and institutions that follow strict procurement guidelines and protocols.
2. Government agencies or entities that require transparency and accountability in their procurement processes.
3. Companies that have specific policies or regulations in place that mandate justification for single source procurements.
4. Instances where time constraints, urgency, or unique circumstances make it impossible or impractical to obtain competitive bids.
5. Projects that involve proprietary technology or confidential information, where using a single source is necessary to protect intellectual property rights.

Note: The specific requirements for single source justification may vary depending on the organization or industry. It is important to consult relevant policies and guidelines to ensure compliance.

For pdfFiller’s FAQs

What is single source justification?

Single source justification is the process of explaining and providing reasons for selecting a specific vendor or supplier without competitive bidding.

Who is required to file single source justification?

Organizations that are required to follow procurement regulations and guidelines.

How to fill out single source justification?

Single source justification forms typically require information such as vendor details, reason for selecting the vendor, pricing information, and any previous relationship with the vendor.

What is the purpose of single source justification?

The purpose of single source justification is to justify why a specific vendor or supplier was chosen without competitive bidding, ensuring transparency and fairness in the procurement process.

What information must be reported on single source justification?

Information such as vendor details, reason for selecting the vendor, pricing information, and any previous relationship with the vendor must be reported on single source justification forms.

Can I create an electronic signature for the single source justification in Chrome?

Yes. You can use pdfFiller to sign documents and use all of the features of the PDF editor in one place if you add this solution to Chrome. In order to use the extension, you can draw or write an electronic signature. You can also upload a picture of your handwritten signature. There is no need to worry about how long it takes to sign your single source justification.

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How do I fill out the single source justification form on my smartphone?

Use the pdfFiller mobile app to complete and sign single source justification on your mobile device. Visit our web page (https://edit-pdf-ios-android.pdffiller.com/) to learn more about our mobile applications, the capabilities you’ll have access to, and the steps to take to get up and running.