Get the free Guest reimbursement form - University of Minnesota

DEPARTMENT OF PHARMACOLOGY GUEST REIMBURSEMENT FORM Name Address: Social Security#: (required for costs exceeding $599) Host Name: Date of Visit: Reason for Visit EXPENSES: Original receipts are required

How to fill out guest reimbursement form

How to fill out a guest reimbursement form:

1. Gather all relevant receipts and documentation related to the expenses incurred by the guest. This could include transportation receipts, accommodation bills, meal receipts, and any other expenses that are eligible for reimbursement.
2. Start by filling out the personal information section of the form. Provide the guest's full name, contact details, and any other required personal information.
3. Move on to the purpose of the visit section. Clearly state the reason for the guest's visit, such as attending a conference, participating in a business meeting, or conducting research.
4. Fill in the dates of the guest's visit. Include both the arrival and departure dates to accurately reflect the duration of their stay.
5. In the expense details section, provide a breakdown of each expense incurred by the guest. This includes the date of the expense, the type of expense (e.g., transportation, accommodation), the amount spent, and any additional notes or explanations if necessary.
6. Calculate the subtotal for each expense category and provide the total amount at the bottom of the form.
7. If there are any additional comments or explanations regarding the reimbursement request, use the designated space to provide this information.
8. Review the completed form for any errors or missing information. Ensure that all receipts are attached and clearly labeled.

Who needs a guest reimbursement form:

1. Organizations or companies that frequently host guests or stakeholders who incur expenses during their visits.
2. Non-profit organizations or research institutions that often invite guest speakers, researchers, or consultants who require reimbursement for their expenses.
3. Educational institutions that host visiting professors, lecturers, or students who may need to be reimbursed for their travel or accommodation costs.

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