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MILES PARK DISTRICT Minutes of Special Board Meeting Held at Howard Leisure Center Wednesday, July 22, 2015 4:00 p.m. BOARD MEMBERS PRESENT: PARK ATTORNEY PRESENT: STAFF MEMBERS PRESENT: Julie Gerald,
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Begin by gathering all necessary documents and information, such as the agenda for the meeting, previous minutes, and any supporting materials.
02
Start the minutes by recording the date, time, and location of the meeting. Include the type of meeting (regular, special, committee, etc.) and note if it is being held remotely or in person.
03
Document the attendees present at the meeting, including the names of board members, staff, and any members of the public or other stakeholders. It is important to accurately list who was present and if anyone arrived or left during the meeting.
04
Record any motions made during the meeting. Include the name of the person who made the motion, the person who seconded it, and the result of the vote. Be sure to note whether the motion passed or failed.
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Summarize any discussion points or key topics that were addressed during the meeting. This should include important details such as decisions made, actions taken, and any follow-up tasks assigned.
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If there were any presentations or reports given, briefly summarize the main points or highlights. Include the names of the presenters or individuals who provided the reports.
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Note any public comments or input that took place during the meeting. This could include questions, concerns, or suggestions from members of the public. It is important to accurately capture the essence of these comments without including personal opinions.
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End the minutes with the date and time of the next meeting, as well as any other relevant information, such as upcoming events or announcements.

Who needs Niles Park District minutes:

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Board members and staff of the Niles Park District need the minutes to ensure accurate documentation of the meeting proceedings. This helps with decision-making, accountability, and transparency within the organization.
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Members of the public may also require the minutes to stay informed about the actions and decisions made by the Niles Park District. This allows for community engagement and provides an opportunity for the public to hold the district accountable.
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Stakeholders, such as partner organizations or government agencies, may need the minutes as a reference for cooperative efforts or to understand the district's actions and plans.
04
The minutes can also be used for legal and historical purposes. They serve as an official record of the meeting and can be referred to in the future if there is a need to revisit or verify specific details or decisions.
Note: It is essential to consult the specific requirements and regulations of the Niles Park District and local laws when filling out minutes, as they may vary.
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Niles Park District minutes are official records documenting the discussions and decisions made during meetings of the Niles Park District board.
The Niles Park District board members and the designated recording secretary are required to file the minutes.
Niles Park District minutes should be filled out by recording the date, time, attendees, agenda items, discussions, decisions, and any motions made during the meeting.
The purpose of Niles Park District minutes is to provide an official record of the actions and decisions made during board meetings for legal and historical reference.
Niles Park District minutes must include the date and time of the meeting, a list of attendees, agenda items, discussions, decisions, and any motions made during the meeting.
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