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Explanatory Statement: Changes include new positions in the Engineering function, updating information regarding the PBA contract and an increase to the salary range for grade A. This ordinance shall

How to fill out explanatory statement

How to fill out an explanatory statement:

1. Gather all necessary information: Start by collecting all relevant details and supporting documents related to the issue or situation that requires an explanatory statement. This may include incident reports, receipts, contracts, or any other relevant paperwork.
2. Clearly state the purpose: Begin the explanatory statement by clearly stating the purpose or reason for writing it. This could be an explanation for a financial discrepancy, a clarification for a misunderstanding, or any other relevant context.
3. Provide a detailed account: In the body of the explanatory statement, provide a detailed account of the circumstances surrounding the issue. Include all pertinent facts, dates, and events that led to the situation requiring an explanation. Be comprehensive and transparent in your account.
4. Take responsibility, if applicable: If you or your company are responsible for the issue, take ownership and express accountability for the mistake or error. This shows integrity and a willingness to rectify the situation.
5. Explain steps taken to resolve or prevent recurrence: Outline the steps taken or to be taken to resolve the issue or prevent its recurrence. This demonstrates a proactive approach and a commitment to finding a solution.
6. Be concise and organized: Ensure that your explanatory statement is concise, well-organized, and easy to understand. Use clear and concise language without unnecessary jargon or technical terms. Consider formatting the statement with headings or bullet points to enhance readability.

Who needs an explanatory statement?

1. Employees: Employees may need to write an explanatory statement to clarify or provide context on a particular incident or situation that occurred in the workplace.
2. Students: Students may be asked to provide an explanatory statement as part of their academic assignments or disciplinary actions. This statement can help them explain any circumstances that may have affected their performance or behavior.
3. Businesses: Businesses may require explanatory statements from employees, partners, or even customers to address any issues, discrepancies, or complaints that arise in their operations.
4. Government agencies: Government agencies often request explanatory statements from individuals or organizations to justify certain actions, expenses, or decisions made.

In summary, filling out an explanatory statement involves gathering relevant information, clearly stating the purpose, providing a detailed account, taking responsibility if applicable, explaining steps taken to resolve or prevent recurrence, and ensuring the statement is concise and organized. This type of statement may be needed by employees, students, businesses, and government agencies for various reasons.

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What is explanatory statement?

An explanatory statement is a document that provides additional information or context about a particular issue, decision, or action.

Who is required to file explanatory statement?

The individual or organization responsible for the issue, decision, or action is typically required to file the explanatory statement.

How to fill out explanatory statement?

The explanatory statement should be filled out with clear and concise information that explains the background, rationale, and implications of the issue, decision, or action.

What is the purpose of explanatory statement?

The purpose of an explanatory statement is to provide transparency and clarity to stakeholders and the public about a particular matter.

What information must be reported on explanatory statement?

The information reported on an explanatory statement may include background information, reasons for the decision, potential impacts, and any alternatives considered.