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100 Parkers Mill Oswego, IL 60543 (630) 5543618 Website: www.oswegoil.org NOTICE AND AGENDA NOTICE IS HEREBY GIVEN THAT A COMMITTEE OF THE WHOLE MEETING OF THE OSWEGO VILLAGE PRESIDENT AND BOARD OF

How to fill out notice and agenda

How to fill out notice and agenda:

1. Start by including the date, time, and location of the meeting at the top of both the notice and agenda. This will provide attendees with the essential information they need to know.
2. List the purpose or objective of the meeting. Clearly state what will be discussed or accomplished during the session to give attendees a clear understanding of the meeting's focus.
3. Outline the agenda in a logical order. Break down the meeting into different sections or topics and assign a specific time duration to each item. This will help maintain organization and keep the meeting on track.
4. Include any required preparations or materials for the meeting. If attendees need to bring documents or data for discussion, mention it in the notice and agenda, so participants can come prepared.
5. Provide contact information for any questions or clarifications. Include the name, email, and phone number of a responsible person attendees can reach out to for any queries related to the meeting.

Who needs notice and agenda:

1. Organizers: Notice and agenda are necessary for the meeting organizers to plan and structure the gathering effectively. By clearly defining the purpose and agenda of the meeting, organizers can ensure that all topics are covered and that the meeting remains productive.
2. Attendees: Notice and agenda are crucial for attendees to prepare themselves adequately for the meeting. It gives them an overview of the topics to be discussed and any necessary preparations or materials they need to bring.
3. Decision-makers: If there are decision-makers or key stakeholders attending the meeting, notice and agenda are essential for them to have a clear understanding of what will be discussed and make relevant decisions or provide input.
4. Support staff: Support staff, such as note-takers or meeting facilitators, also require notice and agenda to assist them in capturing and organizing meeting minutes effectively. It helps them stay focused and understand the flow of the meeting to ensure accurate documentation.

Overall, notice and agenda benefit everyone involved in the meeting by providing structure, clarity, and the opportunity to come prepared.

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