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HUMAN RESOURCES POLICY EMPLOYEE RELOCATION EFFECTIVE: January 1986 REVISED: November 2012 RELATED POLICIES: POLICY Northern Lights College provides travel and relocation assistance to facilitate the

How to fill out employee relocation

How to fill out employee relocation:

1. Gather necessary information: Start by collecting all the relevant details about the employee's relocation, such as their current and new addresses, contact information, moving date, and any specific requirements or preferences they may have.
2. Determine relocation benefits: Review the company's relocation policy or discuss with HR to understand what benefits the employee is entitled to. This may include covering moving expenses, temporary accommodation, transportation, or assistance with selling/buying a home.
3. Coordinate with the employee: Communicate with the employee to explain the relocation process, provide necessary forms or documents, and address any concerns or questions they may have. Ensure that they have access to a relocation package or guide that outlines the steps and requirements.
4. Complete paperwork: Provide the employee with the necessary forms to complete, such as a relocation expense reimbursement request or a change of address form. Make sure they understand how to fill out each form correctly and provide any supporting documents required.
5. Review and approve: Once the employee has filled out the paperwork, review it for completeness and accuracy. If any additional information or clarification is needed, communicate with the employee promptly.
6. Process relocation benefits: If the employee is eligible for relocation benefits, work with the appropriate departments or vendors to initiate the necessary arrangements, such as booking moving services, arranging temporary housing, or organizing transportation.
7. Keep the employee informed: Throughout the relocation process, regularly update the employee on the progress and provide any relevant information or resources that might assist them. This can include tips for packing, information about their new location, or contacts for local services they might need.
8. Follow up and support: Once the employee has relocated, check in with them to ensure they have settled in comfortably and address any post-relocation issues that may arise. Provide ongoing support and assistance as needed to help them transition smoothly into their new environment.

Who needs employee relocation?

1. Employees moving to a new office or site: When a company opens a new location or expands its operations to a different area, employees may need to be relocated to work at the new site.
2. Transferring employees within the company: If an employee is being transferred to a different branch or office of the organization, employee relocation may be necessary to ensure a smooth transition and continuity of their role.
3. Hiring candidates from another location: When a company hires an individual who resides in a different city, state, or country, they may offer employee relocation to assist the candidate in moving to the new location for work. This can help attract and retain top talent and facilitate their seamless integration into the company.

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