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This document is a purchasing memorandum from the New York State Office of General Services regarding a bid solicitation for liquid bituminous materials, outlining updated requirements, bid details,

How to fill out new york state purchasing

How to fill out New York State Purchasing Memorandum

1. Obtain a New York State Purchasing Memorandum form from the appropriate state agency or download it from their website.
2. Fill in the 'Date' field with the current date.
3. Provide the 'Requestor's Name' and 'Contact Information'.
4. Indicate the 'Item Description' clearly and concisely.
5. State the 'Quantity' of the items required.
6. Specify the 'Unit Price' for each item.
7. Calculate the 'Total Price' by multiplying quantity and unit price.
8. Include any 'Justification' or 'Reason for Purchase' in the designated section.
9. Sign the memorandum if required, providing any necessary authorizations.
10. Submit the completed memorandum to the relevant purchasing department or authority.

Who needs New York State Purchasing Memorandum?

1. State agencies and departments that require authorization for purchasing goods or services.
2. Individuals or teams within state government who are responsible for procurement.
3. Contractors and vendors doing business with New York State agencies.

People Also Ask about

What is the restricted process in procurement?

The Restricted Procedure is a two-stage process. The first stage is a selection process, where the bidders' capability, capacity and experience to perform the contract is assessed using the Single Procurement Document to shortlist bidders. This means the number of bidders can be reduced at the selection stage.

What is the restricted period in procurement in NY?

Procurement lobbying laws in New York say that during the period between when a contract solicitation begins and the contract is awarded (or the decision not to pursue an award is made), ONLY designated contacts may discuss the contract with you. This is called the restricted period.

What is the stand still period in procurement?

The standstill period is 10 days where the standstill notice is sent to all tenderers by electronic means. The 10 days end at midnight at the end of the 10th day after that on which the last notice is sent.

What is the procurement Policy Board in New York City?

The New York City Procurement Policy Board (PPB) is an agency of the New York City government that regulates the procurement of goods, services, and construction that uses city money.

What is the procurement process in NYC?

The agency reviews the bids and selects a vendor. The city conducts a background check on the vendor. A contract is negotiated, reviewed by the relevant oversight agencies, and signed. The contract is registered with the Office of the Comptroller.

What is the maximum period of procurement activities?

As regards the conduct of the bidding process in one (1) week, RA 9184 provides that the procurement process from the opening of bids up to the award of contract shall not exceed three (3) months, or a shorter period to be determined by the procuring entity concerned.

What are the requirements for a contract in New York state?

"The requirements for formation of an enforceable contract are: (1) at least two parties with legal capacity to contract; (2) mutual assent to the terms of an agreement with reasonably certain terms; and, (3) consideration (i.e., payment). (4 NY Prac., Com.

For pdfFiller’s FAQs

What is New York State Purchasing Memorandum?

The New York State Purchasing Memorandum is a document used to communicate policies and procedures regarding procurement and purchasing activities within state agencies.

Who is required to file New York State Purchasing Memorandum?

All state agencies, as well as any entities that receive state funding and engage in purchasing activities, are required to file the New York State Purchasing Memorandum.

How to fill out New York State Purchasing Memorandum?

To fill out the New York State Purchasing Memorandum, one must provide details including the agency name, procurement method, justification for purchase, estimated cost, and any relevant vendor information.

What is the purpose of New York State Purchasing Memorandum?

The purpose of the New York State Purchasing Memorandum is to ensure transparency, accountability, and compliance with state procurement regulations, enabling effective tracking and reporting of purchasing activities.

What information must be reported on New York State Purchasing Memorandum?

The information that must be reported includes the type of procurement, the items or services being purchased, the total cost, the justification for procurement method, and vendor specifics.