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REQUEST FOR QUOTATION RFQ# ADHS1300002780 ARIZONA DEPARTMENT OF HEALTH SERVICES 1740 W. Adams Street Room 303 Phoenix, AZ 85007 Phone: (602) 5421040 Fax: (602) 5421741 FLUKE NETWORKS INTERSCOPE SERIES

How to fill out request for quotation rfq

How to fill out a request for quotation (RFQ):

1. Begin by clearly identifying the purpose of the RFQ. Determine what goods or services you are seeking and precisely describe them in the request.
2. Include the necessary details in the RFQ. This may include specifications, quantities, delivery dates, and any other pertinent information that suppliers need to provide an accurate quotation.
3. Specify the evaluation criteria that will be used to assess the quotations. This could involve pricing, quality, past performance, delivery time, or any other relevant factors.
4. Establish a deadline for response. Specify the date and time by which suppliers must submit their quotations. This allows you to evaluate all the offers simultaneously and make an informed decision.
5. Outline the format in which the quotations should be submitted. This could be in a specific document format or through an online portal. Provide clear instructions on how to submit the quotations to ensure consistency and ease of evaluation.
6. Communicate any additional requirements or documents that suppliers must provide alongside their quotations. This could include certifications, samples, or supporting documentation to validate their capabilities.
7. Review the RFQ for clarity and comprehensiveness before sending it out. Ensure that all necessary information is included and that there are no ambiguities that could lead to misunderstandings or incorrect quotations.

Who needs a request for quotation (RFQ):

1. Businesses that require specific goods or services: RFQs are used by companies looking to source specific products or services. By using an RFQ, businesses can gather competitive pricing and evaluate multiple options before making a purchasing decision.
2. Government entities: Government organizations often use RFQs to ensure transparency and fairness in their procurement processes. This allows them to obtain the best value for tax dollars and encourages competition among suppliers.
3. Project managers: When managing a project that requires certain resources, project managers may use RFQs to obtain accurate cost estimates and identify potential suppliers who can meet their project requirements.

In conclusion, filling out an RFQ involves providing detailed information about the required goods or services, establishing evaluation criteria, and specifying submission instructions. Anyone in need of specific products or services, including businesses, government entities, and project managers, can benefit from using an RFQ to gather competitive quotations and make informed decisions.

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