Get the free Guidelines for Plenary Session Moderators and Speakers

Plenary Sessions Plenaries are the premier educational sessions of the meeting, presenting high interest topics in didactic format to all meeting delegates. These sessions are one and a half hours

How to fill out guidelines for plenary session

1. Start by identifying the purpose and objectives of the plenary session. Clearly define what the session aims to achieve, whether it is to provide updates, discuss important topics, or make important decisions.
2. Determine the specific format and structure of the session. Consider factors such as the number of speakers, allotted time for each speaker, and any additional activities or discussions that will take place during the session.
3. Create an agenda for the plenary session. Outline the sequence of events and allocate time slots for each agenda item. This will help to keep the session organized and ensure that all important topics are covered.
4. Identify the target audience for the plenary session. Consider who will be attending the session and tailor the guidelines to meet their needs and expectations. For example, if the session is for a specific department within an organization, the guidelines may contain technical information or specific jargon related to that field.
5. Specify any rules or guidelines for speakers during the session. Clearly outline the time limits for each speaker and any requirements they need to adhere to, such as using visual aids or providing handouts. This will help maintain a smooth flow and avoid any delays or disruptions.
6. Communicate the guidelines to all relevant stakeholders. Ensure that speakers, moderators, and attendees are aware of the guidelines and what is expected of them during the plenary session. This can be done through email, a dedicated webpage, or by distributing printed copies of the guidelines.

Who needs guidelines for plenary session?

1. Organizers of the plenary session: They need guidelines to ensure that the session runs smoothly and achieves its objectives. Guidelines help organizers structure the session, allocate time effectively, and ensure that all important topics are covered.
2. Speakers: Speakers need guidelines to understand the expectations and requirements they need to meet during their presentations. This includes adhering to time limits, using appropriate visuals aids, and deliver their message concisely and effectively.
3. Moderators: If there is a moderator for the plenary session, they need guidelines to effectively manage the session. This may involve introducing speakers, facilitating discussions, and keeping the session on track.
4. Attendees: While not directly involved in the planning or execution of the plenary session, attendees may benefit from guidelines to better understand the structure of the session and what to expect. Guidelines may provide information on how to participate, ask questions, or provide feedback during the session.

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