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SOLE SOURCE JUSTIFICATION FORM SOLE SOURCE SUMMARY: Sole Source Procurement are allowed by the Procurement Code when: There is only one Good or Service that will meet the need of the State AND There

How to fill out sole source justification bformb

How to fill out sole source justification bformb:

1. Start by identifying the purpose of your purchase. Clearly state why you need to procure goods or services from a specific vendor and explain why there are no other viable alternatives available in the market.
2. Provide a detailed explanation of the product or service you require. Include specifications, quantities, and any unique features that make it essential for your specific needs. Justify why this specific item meets your requirements better than any other alternative.
3. Research and analyze the marketplace. Demonstrate that you have conducted a thorough search for suppliers, potential vendors, or alternative solutions. Document any efforts made to obtain competitive bids and describe why these options were deemed inadequate.
4. Evaluate and compare proposals or quotes received from potential vendors. Discuss the reasons that led you to select the proposed supplier as the sole source. Justify their qualifications, reputation, past performance, and any other relevant factors that make them the most suitable choice.
5. Provide a cost analysis of the proposed procurement. Compare the offered price to any previous purchases, market prices, or other benchmarks to demonstrate that the proposed cost is fair and reasonable.
6. Address any potential conflicts of interest or ethical considerations. If there are any personal or professional relationships between the requester and the proposed supplier, disclose them and explain why they do not influence your decision.
7. Include any supporting documentation that strengthens your case. This may include written statements from subject matter experts, market research reports, testimonials, and any other relevant evidence.
8. Obtain the necessary approvals. Ensure that the completed sole source justification form is reviewed and approved by the appropriate individuals or departments within your organization before proceeding with the procurement.

Who needs sole source justification bformb:

1. Organizations or individuals who require goods or services that are unique or specialized, and are only available from a specific vendor or supplier.
2. Procurement departments or government agencies that are required to follow strict procurement regulations and demonstrate that the sole source selection is justified and in the best interest of the organization.
3. Any entity that wants to avoid a lengthy procurement process and expedite the purchasing of goods or services. Sole source justifications can help save time and resources by bypassing the competitive bidding process when necessary conditions are met.

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What is sole source justification form?

Sole source justification form is a document that provides a detailed explanation as to why a specific purchase must be made from a sole supplier.

Who is required to file sole source justification form?

Anyone in a purchasing role who is making a purchase from a sole supplier is required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, you need to provide information such as the rationale for selecting a sole supplier, justification for not seeking competitive bids, and the specific supplier details.

What is the purpose of sole source justification form?

The purpose of sole source justification form is to ensure transparency and justification for purchases made from a sole supplier without competitive bidding.

What information must be reported on sole source justification form?

The information required on a sole source justification form includes the rationale for selecting a sole supplier, the lack of competitive alternatives, price comparison, and supplier details.