Get the free Petty Cash Form - Emily Carr University

Petty Cash Report Receipt Number GL Account Number Date Fund Location 10 TOTAL 00 10 GST 00 10 Object PST 00 10 (before taxes) 00 10 Amount Description 00 10 Unit 00 Subtotal 0.00 0.00 0.00 0.00 Subtotal

How to fill out petty cash form

How to fill out a petty cash form:

1. Obtain a copy of the petty cash form from your organization's finance department or office manager.
2. Start by entering the date at the top of the form. This should be the date you are filling out the form.
3. Write your name or the name of the person responsible for handling the petty cash in the "Employee/Responsible Party" section.
4. Record the beginning balance of the petty cash fund in the "Beginning Balance" field. This should be the amount of cash you started with at the beginning of the period.
5. When making a withdrawal, write the amount taken from the petty cash fund in the "Withdrawal" column. Specify the purpose or reason for the withdrawal in the adjacent space provided.
6. Whenever you spend money from the petty cash, write down the details of each expenditure in the "Expense Description" column. Include the date, vendor or recipient, purpose of the expense, and the amount spent.
7. Subtract the amount spent from the withdrawal amount to calculate the remaining balance and record it in the "Ending Balance" field.
8. If you replenish the petty cash by adding more money to it, indicate the amount added under the "Deposit" section of the form.
9. At the end of the reporting period, tally up the expenses and calculate the total expenditures. Write this amount in the "Total Expenditure" field.
10. Finally, sign and date the petty cash form to indicate that the information provided is accurate and complete.

Who needs a petty cash form:

1. Organizations or businesses that handle small, everyday expenses often maintain a petty cash fund. This could include retail stores, restaurants, offices, or any place that requires regular cash purchases.
2. Employers or office managers who delegate the responsibility of handling petty cash to specific employees or departments.
3. Individuals who need to keep track of small cash transactions and expenses in their personal finances, such as freelancers or contractors who frequently make small purchases for their work.

For pdfFiller’s FAQs

What is petty cash form?

Petty cash form is a document used to track small expenditures and cash transactions in a business.

Who is required to file petty cash form?

Employees designated as petty cash custodians are typically responsible for filing petty cash forms.

How to fill out petty cash form?

To fill out a petty cash form, one must record date, amount, description of expense, and the person responsible for the expenditure.

What is the purpose of petty cash form?

The purpose of petty cash form is to accurately track and document small cash transactions within a business.

What information must be reported on petty cash form?

Information such as date, amount, description of expense, and the person responsible for the expenditure must be reported on a petty cash form.

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