Get the free OSHAs Form 300A Summary of Work-Related Injuries and Illnesses

Color profile: Generic CMYK printer profile Composite Default screen OSHA's Form 300A Year 20 Summary of Correlated Injuries and Illnesses U.S. Department of Labor Occupational Safety and Health Administration

How to fill out oshas form 300a summary

How to fill out OSHA's Form 300A Summary:

1. Gather the necessary information: Before filling out the OSHA Form 300A Summary, collect all the required data. This includes the injury and illness records for your workplace, including the number of cases, days away from work, job transfer or restrictions, and the total number of hours worked by all employees.
2. Review the OSHA recordkeeping requirements: Familiarize yourself with the OSHA recordkeeping requirements to ensure that you are accurately reporting the data. This includes understanding which injuries and illnesses need to be recorded, as well as any specific exemptions or exceptions for certain industries.
3. Complete the Form 300: Start by filling out the OSHA Form 300, which is the Log of Work-Related Injuries and Illnesses. Record each case on a separate line, providing details such as the employee's name, job title, date of injury/illness, and a brief description of the incident. Be sure to categorize the case under the appropriate columns, such as injury or illness type, body part affected, and the nature of the event leading to the injury/illness.
4. Calculate the column totals: Once all the cases have been recorded in Form 300, calculate the total number of cases for each column. This includes tallies for total cases, cases with days away from work, cases with job transfer or restrictions, and other recordable cases.
5. Fill out the Summary (Form 300A): Transfer the data from Form 300 to the OSHA Form 300A Summary. This summary provides a snapshot of your workplace's overall safety performance for the year. Fill out the employer information section, including the establishment name, average employment size, and the annual calendar year covered by the summary.
6. Calculate the annual totals: Calculate the appropriate totals for each column in the Form 300A. This includes the total number of cases, days away from work, job transfer or restriction cases, and the total hours worked by all employees during the calendar year.
7. Certify and post the summary: The OSHA Form 300A Summary must be certified by a company executive or the highest-ranking official at the establishment. Once certified, it should be posted in a visible location where all employees can easily access it. The summary must remain posted for the entire duration of the posting period, which is typically from February 1st to April 30th of each year.

Who needs OSHA's Form 300A Summary:

1. Employers: All employers covered by OSHA's recordkeeping rules need to complete the OSHA Form 300A Summary. This includes most private-sector employers with more than ten employees, and certain employers in low-hazard industries with fewer than ten employees.
2. Establishments with recordable injuries and illnesses: The OSHA Form 300A Summary is required to be completed by establishments that have experienced work-related injuries or illnesses in the previous calendar year. If there were no recordable cases during the year, employers may still need to post the summary with zero cases.
3. Compliance officers and inspectors: OSHA compliance officers and inspectors may request to see the employer's completed OSHA Form 300A Summary during inspections and audits. It is essential for employers to have an up-to-date and accurate summary available when required.

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