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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 37503022 PROCUREMENT 08/14-Page 1 PROFESSIONAL SERVICES LETTER OF RESPONSE Advertisement No.: 15304 DOT FM Number: 40901523201 Project Name: State Road
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Start by writing your contact information on the top left corner of the letter, including your name, address, phone number, and email address.
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Next, write the contact information of the recipient, including their name, title, organization, and address. If you are unsure of the specific details, try to provide as much information as possible.
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Salutation: Start the letter with a formal greeting, such as "Dear [Recipient's Name]," or "To whom it may concern," if you don't have a specific contact person.
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In the opening paragraph, briefly introduce yourself and the purpose of the letter. Be concise and clear about why you are writing.
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Body: Use the body paragraphs to provide detailed information or explain your request. Use a professional and persuasive tone, and divide your information into clear paragraphs with proper headings if necessary.
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Be specific and provide relevant details or evidence to support your case. If applicable, refer to any documents or attachments that are enclosed with the letter.
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Closing: In the final paragraph, summarize your main points and restate your request if needed. Show appreciation for the recipient's time and consideration.
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End the letter with a formal closing, such as "Sincerely," followed by your full name and signature.
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