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JUSTIFICATION FOR EMERGENCY PROCUREMENT Based upon the following determination, the proposed procurement action described below is being procured pursuant to the authority of Section 11351570 of the

How to fill out justification for emergency procurement

How to fill out justification for emergency procurement:

1. Start by clearly stating the reason for the emergency procurement. This could be due to unforeseen circumstances, such as a sudden equipment failure or an unexpected increase in demand.
2. Provide a detailed description of the emergency situation and its potential consequences if the procurement is not carried out immediately. The justification should include information on the potential risks or negative impacts that could occur if the procurement process is not expedited.
3. Outline the efforts made to explore alternative options and explain why these options are not feasible or timely enough to address the emergency situation. This could include researching available suppliers, requesting quotes, or considering any existing contracts that could be utilized.
4. Include a timeline for the emergency procurement process, indicating the urgency and the specific timeframe within which the procurement needs to be completed. This can help demonstrate the immediacy and importance of the situation.
5. Provide a detailed cost analysis, including a breakdown of the estimated expenses for the emergency procurement. It is important to justify why the proposed cost is necessary and reasonable given the urgency of the situation.
6. Clearly state the potential benefits and outcomes that will be achieved through the emergency procurement. This could include maintaining business continuity, avoiding potential losses, or ensuring public safety.

Who needs justification for emergency procurement?

Emergency procurement justification is typically required by organizations that have established procedures and policies for regular procurement activities. These could include government agencies, public institutions, and private companies that operate under strict purchasing guidelines. Justification is necessary to ensure transparency and accountability in the procurement process, especially when deviating from standard procedures due to the urgent nature of the situation.

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What is justification for emergency procurement?

Emergency procurement is justified when there is an urgent need for goods or services to address a critical situation that threatens public health, safety, or welfare.

Who is required to file justification for emergency procurement?

The authorized procurement officer or official is required to file justification for emergency procurement.

How to fill out justification for emergency procurement?

The justification for emergency procurement should include details about the critical situation, the urgency of the need, the goods or services required, and the efforts made to obtain competitive bids.

What is the purpose of justification for emergency procurement?

The purpose of justification for emergency procurement is to provide transparency and accountability in the procurement process, ensuring that emergency purchases are justified and necessary.

What information must be reported on justification for emergency procurement?

The justification for emergency procurement must include the reason for the emergency, the estimated cost of the goods or services, and any supporting documentation.