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OHS COMMUNICATION PROCEDURE May 2017TABLE OF CONTENTS 1.PURPOSE ................................................................................................................................................22.SCOPE

How to fill out ohs communication procedure

To fill out the OHS communication procedure, follow these steps:

1. Start by identifying the key stakeholders: Determine who needs to be involved in the communication process. This may include management, employees, contractors, and any other relevant parties.
2. Establish the purpose of the OHS communication procedure: Clearly define the goals and objectives you want to achieve through effective communication. This may include promoting a safe working environment, ensuring hazard reporting, or providing training updates.
3. Identify the communication channels: Determine the most appropriate methods to effectively communicate with all stakeholders. This can include face-to-face meetings, emails, notice boards, newsletters, or safety bulletins.
4. Create a communication plan: Outline the frequency, timing, and content of the communication. It is crucial to ensure regular communication to keep everyone informed and engaged. Specify who will be responsible for delivering the messages.
5. Develop clear and concise messages: Make sure that the information you communicate is easily understood by all stakeholders. Use simple language and provide relevant examples to enhance comprehension.
6. Provide training if necessary: If employees or other stakeholders require additional training in OHS communication procedures, organize workshops or develop training materials to educate them on the process.
7. Implement and monitor: Put the communication plan into action and regularly evaluate its effectiveness. Seek feedback from stakeholders to identify areas for improvement and make any necessary adjustments to the procedure.

Who needs the OHS communication procedure?

1. Employers: Employers have a legal responsibility to establish effective communication procedures to ensure the health and safety of their employees. They need the OHS communication procedure to efficiently communicate important safety-related information to employees and other stakeholders.
2. Employees: Employees should be aware of the OHS communication procedure to understand their rights, responsibilities, and reporting mechanisms related to occupational health and safety. They need this procedure to actively participate in maintaining a safe work environment and to report any hazards or incidents they encounter.
3. Contractors: Contractors working on-site must also adhere to the OHS communication procedure to align with the safety standards and communication protocols established by the employer. This ensures that everyone on-site is aware of potential hazards and acts in a safe manner.

In summary, filling out the OHS communication procedure involves identifying stakeholders, setting goals, establishing communication channels, creating a communication plan, developing clear messages, providing training if needed, implementing the plan, and monitoring its effectiveness. The procedure is essential for employers, employees, and contractors to ensure effective communication and promote a safe work environment.

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