Get the free Minutes of a Regular Meeting

This document contains the minutes of the regular meeting of the Governing Body of the Town of Bernalillo held on May 14, 2012, detailing attendance, agenda approvals, public hearings, personnel decisions,

How to fill out minutes of a regular

How to fill out Minutes of a Regular Meeting

1. Title the document 'Minutes of the Regular Meeting'.
2. Include the date, time, and location of the meeting at the top.
3. List the names of attendees and note any absentees.
4. Write an introduction stating the purpose of the meeting.
5. Summarize each agenda item discussed in the order they were presented.
6. Record key points, decisions made, and any votes taken.
7. Note any action items along with the responsible party and deadlines.
8. Mention any next meeting details, if applicable.
9. End the document with a closing statement.
10. Sign and date the minutes once completed.

Who needs Minutes of a Regular Meeting?

1. Meeting participants, to understand what was discussed.
2. Absent members, to catch up on the meeting's outcomes.
3. Management, for documentation and accountability.
4. Regulatory bodies, to meet compliance requirements.
5. Historical records, for future reference and continuity.

People Also Ask about

What are the standard style of minutes of a meeting?

All Meetings and minutes should follow Robert's Rules. Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.

What are Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

How do you write minutes of a general meeting?

The format of the minutes should closely follow the format of the agenda. It's easier to record the minutes if the meeting follows the agenda. The minutes are generally taken down at the meeting in a rough format then later written or typed properly and fully, unless the meeting has been recorded.

What is the format of minutes of meeting?

Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.

What is the etiquette for meeting minutes?

The best format for meeting minutes is clear, concise, and easy to read. It should include headings for each topic discussed, bullet points for key decisions and action items, and a consistent layout for easy reference.

How do you write minutes correctly?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

For pdfFiller’s FAQs

What is Minutes of a Regular Meeting?

Minutes of a Regular Meeting are the official written record that summarizes the discussions, decisions, and actions taken during a meeting. They serve as a historical account and reference for attendees and stakeholders.

Who is required to file Minutes of a Regular Meeting?

Typically, the secretary of the organization or meeting is responsible for filing the Minutes of a Regular Meeting. This can also be done by a designated individual or officer based on the organization's rules or bylaws.

How to fill out Minutes of a Regular Meeting?

To fill out Minutes of a Regular Meeting, one should include the date and time of the meeting, the names of attendees, a summary of topics discussed, decisions made, actions assigned, and any important announcements or future meeting dates.

What is the purpose of Minutes of a Regular Meeting?

The purpose of Minutes of a Regular Meeting is to document the meeting's proceedings, provide a clear record of actions taken, serve as a tool for accountability, and communicate decisions to stakeholders who were not present.

What information must be reported on Minutes of a Regular Meeting?

Minutes must report the meeting's date, time, and location, the names of attendees, a summary of the discussions, the outcomes of votes or decisions, actions assigned to specific individuals, and any motions or resolutions passed.