Get the free Sole Source Determination for Border Ozone Issues Posted

Name of Agency: New Mexico Environment Department, Environmental Protection. Division, Air Quality ... Air Quality Technical Support Document (AQT SD).

How to fill out sole source determination for

How to fill out sole source determination for:

1. Start by clearly identifying the project or procurement in question. Provide a detailed description of the goods or services needed, including the specifications, quantity, and any specific requirements.
2. Next, explain why the procurement needs to be classified as a sole source. Is the product or service proprietary, meaning it is only available from a single source? Or is there a compelling reason why only one vendor can fulfill the requirements?
3. Provide justification for the need to use a sole source determination. This could include a lack of competition in the market, urgent time constraints, or unique technical requirements that only one vendor can meet. Provide thorough supporting documentation to strengthen your case.
4. Outline the steps taken to assess potential alternative solutions. Describe the efforts made to identify and evaluate other possible vendors or sources. Include any research, market analysis, or request for proposals that may have been conducted.
5. Detail any negotiations or discussions held with the sole source vendor. Describe the efforts made to negotiate favorable terms, pricing, or delivery schedules. This demonstrates that you have actively pursued cost and time efficiency, even in the absence of competition.
6. Assemble all necessary documentation to support your sole source determination. This may include technical specifications, relevant market research, written correspondence with vendors, and any other supporting evidence.

Who needs sole source determination for:

1. Government agencies and organizations that are subject to procurement regulations need to go through the sole source determination process. This ensures transparency and accountability in the procurement process, as well as compliance with legal requirements.
2. Projects or purchases that involve specialized or proprietary products or services often require a sole source determination. This is because these items may only be available from a single vendor or source, making competition irrelevant.
3. Situations where there is an urgent need for goods or services, and there is limited time to conduct thorough market research or solicit competitive bids, may also require a sole source determination. This allows for expedited procurement processes while maintaining fairness and transparency.

In summary, filling out a sole source determination requires a clear and detailed description of the procurement, strong justification for the sole source designation, evidence of efforts to assess alternatives, documentation of negotiations with the vendor, and compliance with procurement regulations. This process is typically needed for government agencies, projects involving specialized products or services, and situations that require urgent procurement.

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What is sole source determination for?

Sole source determination is utilized to determine if there is only one source available for a particular product or service.

Who is required to file sole source determination for?

Government agencies, procurement departments, and contracting officers are typically required to file sole source determinations.

How to fill out sole source determination for?

To fill out a sole source determination, one must provide detailed justification for why only one source is available for the product or service.

What is the purpose of sole source determination for?

The purpose of sole source determination is to ensure fair competition and transparency in the procurement process.

What information must be reported on sole source determination for?

Information such as the specific product or service, the reasons for the sole source determination, and any market research conducted should be reported on a sole source determination.