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TERMS OF REFERENCE Position Title Department/Division Supervised by Supervises Classification Based at Date Tl: Tl: Tl: Fax: WWF WIPO P.O. Box 738 (101) Antananarivo + 261 34 49 888 04 + 261 34 49

How to fill out terms of reference

How to fill out terms of reference?

1. Start by clearly identifying the purpose or objective of the project or task for which the terms of reference are being created. This will help provide a clear direction and focus for the document.
2. Outline the scope and boundaries of the project or task. Define what is included and excluded from the scope to avoid any confusion or misunderstandings.
3. Identify and list all the key stakeholders and participants involved in the project. This can include team members, departments, clients, and any other relevant individuals or groups.
4. Clearly define the roles and responsibilities of each stakeholder or participant. This will help allocate tasks and ensure everyone understands their specific contribution to the project.
5. Establish and outline the timeline and deadlines for the project. Set realistic and achievable milestones to keep the project on track and monitor progress effectively.
6. Specify the resources and budget available for the project. This includes detailing any financial limitations, staffing requirements, or equipment needed to accomplish the objectives.
7. Include any specific deliverables or outcomes expected from the project. Clearly define what needs to be achieved and the desired results.
8. Identify any risks or challenges that may arise during the project and outline strategies for mitigating or addressing these issues.
9. Lastly, it is important to review the terms of reference with all relevant stakeholders to ensure clarity and agreement. This will help set expectations and provide a solid foundation for the project.

Who needs terms of reference?

1. Project Managers: Terms of reference are crucial for project managers as it provides a clear framework and guidelines for successfully managing a project.
2. Team Members: Having terms of reference helps team members understand their roles and responsibilities, enabling them to contribute effectively to the project.
3. Clients or Customers: Terms of reference are essential for clients or customers to understand the scope, objectives, and outcomes of the project. It ensures their expectations are aligned with the project's goals.
4. Stakeholders: Any individual or group with an interest or influence in the project needs terms of reference to understand their role, responsibilities, and expected contributions. This includes internal and external stakeholders.

In conclusion, filling out terms of reference involves clearly defining the purpose, scope, stakeholders, roles, timeline, resources, deliverables, and risks of a project or task. This document is essential for project managers, team members, clients, and stakeholders to ensure a clear understanding and successful execution of the project.

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What is terms of reference?

Terms of reference defines the purpose and structure of a project, committee, or other activity.

Who is required to file terms of reference?

The individual or group responsible for overseeing the project or activity is required to file terms of reference.

How to fill out terms of reference?

To fill out terms of reference, include details such as project objectives, scope, deliverables, timelines, and responsibilities.

What is the purpose of terms of reference?

The purpose of terms of reference is to provide a clear framework for a project or activity, ensuring that everyone involved understands their roles and responsibilities.

What information must be reported on terms of reference?

Information such as project objectives, scope, deliverables, timelines, and responsibilities must be reported on terms of reference.