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MINUTES OF A SPECIAL MEETING OF THE McLemore CHARLES MUNICIPAL DISTRICT WHICH WAS HELD IN THE LIBRARY OFFICES, CASTLE AVENUE, CHARLES ON MONDAY, 21st. JULY 2014. Present: Councillor Michael Smith,

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How to fill out minutes of a special

01

Start by creating a title for your minutes document. This should include the name of the special event or meeting, as well as the date and location.

02

Begin the body of the minutes by recording the names of the attendees present at the special. Make sure to include both the individuals who were expected to be there and any unexpected attendees.

03

Summarize the main points discussed during the special. This should include any decisions made, actions taken, or topics covered. Be sure to use clear and concise language, focusing on the most important information.

04

Include any important presentations or reports given during the special. This could involve highlighting key points, attachments, or documents provided for reference.

05

Record any motions or resolutions that were brought up and voted on during the special. Make sure to note who made the motion, who seconded it, and the result of the vote.

06

Take note of any assigned tasks or follow-ups that were discussed during the special. This could include specific action items, deadlines, or responsibilities assigned to individuals or groups.

07

Include any announcements or important updates that were shared during the special. This could involve upcoming events, changes in policies, or any other relevant information.

08

Finally, conclude the minutes by indicating the time the special adjourned or ended.

Who needs minutes of a special?

01

Board members: Minutes of a special are essential for board members as they serve as an official record of the meeting. They help board members keep track of decisions made, actions taken, and any important information or discussions.

02

Participants: Individuals who attended the special may need the minutes to refresh their memory about specific details discussed or decisions made during the meeting.

03

Non-attendees: People who were unable to attend the special but have a vested interest in its outcomes may request the minutes to stay informed about what transpired.

04

Future reference: The minutes serve as a vital reference document for future events or meetings. They allow individuals to review past discussions, decisions, and actions for continuity and accountability.

05

Legal and compliance purposes: The minutes of a special may be required for legal or compliance reasons to demonstrate transparency, adherence to organizational procedures, and compliance with regulations.

In conclusion, filling out minutes of a special involves a structured approach to recording important information discussed during the meeting. These minutes are essential for board members, participants, non-attendees, future reference, and legal or compliance purposes.

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Minutes of a special meeting are a formal record of discussions, decisions, and actions taken during a specific meeting.

Who is required to file minutes of a special?

The person designated as the secretary or recorder of the meeting is typically responsible for filing the minutes of a special meeting.

How to fill out minutes of a special?

Minutes of a special meeting should include details such as date, time, location, attendees, agenda items, discussions, decisions made, and any action items assigned.

What is the purpose of minutes of a special?

The purpose of minutes of a special meeting is to document and provide a clear record of what transpired during the meeting for reference and accountability.

What information must be reported on minutes of a special?

Information such as the date, time, location, attendees, agenda items, discussions, decisions, and action items should be reported on minutes of a special meeting.

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