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Notice of Extraordinary General Meeting of Shareholders No. 1/2011 Bumrungrad Hospital Public Company Limited Thursday, 8 December 2011 at 16.00 hours Conference Center 12th Floor, Bumrungrad Hospital

How to fill out notice of extraordinary general

How to fill out notice of extraordinary general:

1. Begin by stating the name of the company and the date of the notice at the top of the document. Ensure that the title "Notice of Extraordinary General Meeting" is prominently displayed.
2. Include the purpose of the meeting, highlighting the specific matters that will be discussed and voted upon. This may include important decisions or changes within the company that require the approval of shareholders.
3. Clearly state the date, time, and location of the meeting. Provide specific details, such as the address of the venue and any necessary instructions for attending shareholders.
4. Specify the eligibility criteria for attending the meeting. This may include requirements such as owning a specific number of shares or being a certain type of shareholder (e.g., common shareholder, preferred shareholder).
5. Explain the procedures for voting at the extraordinary general meeting. This may include instructions on how to cast votes in person, by proxy, or through electronic means. Provide any necessary forms or documents that shareholders need to submit before or during the meeting.
6. Outline the consequences of not attending the meeting or failing to submit votes. This may include indicating that decisions will be made in the absence of shareholders or their votes if certain participation requirements are not met.
7. Include any additional information that shareholders need to know, such as any financial or legal documents that will be discussed or distributed at the meeting. Provide clear instructions on how shareholders can access or obtain these materials.

Who needs notice of extraordinary general:

1. Shareholders: Shareholders of the company are the primary recipients of the notice of extraordinary general meeting. They need to be informed about important matters that require their attention and participation.
2. Board of Directors: The board of directors needs to send out the notice of extraordinary general meeting to shareholders to fulfill their legal and fiduciary duties. They are responsible for ensuring that shareholders have the necessary information to make informed decisions and exercise their rights.
3. Company Secretary: The company secretary plays a crucial role in preparing and sending out the notice of extraordinary general meeting. They ensure that the notice is accurate, complete, and complies with all legal requirements.
4. Regulatory Authorities: Depending on the jurisdiction, regulatory authorities may require companies to provide them with a copy of the notice of extraordinary general meeting. This helps ensure transparency and regulatory compliance.

In summary, to fill out a notice of extraordinary general meeting, follow the given points and make sure to distribute it to the relevant parties, including shareholders, the board of directors, the company secretary, and possibly regulatory authorities.

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What is notice of extraordinary general?

A notice of extraordinary general is a formal announcement of a meeting of shareholders to discuss important matters outside of the regular annual meeting.

Who is required to file notice of extraordinary general?

The board of directors or the management team of a company is responsible for filing the notice of extraordinary general.

How to fill out notice of extraordinary general?

The notice of extraordinary general must include the date, time, location, agenda, and purpose of the meeting. It should be sent to all shareholders within a certain timeframe prior to the meeting.

What is the purpose of notice of extraordinary general?

The purpose of the notice of extraordinary general is to inform shareholders about important matters that require their attention and decision-making.

What information must be reported on notice of extraordinary general?

The notice of extraordinary general must include the meeting agenda, proposed resolutions, any supporting documents, and instructions on how shareholders can participate.