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201415 Prevent Site Visit Report ELF Event/Program Title ELF Event Reference Leading Learning Forward TSA: Prevent Site Visit Report 201415Guidance for ELF TSA representatives undertaking prevent

How to fill out pre-event site visit report

How to fill out a pre-event site visit report:

1. Start by providing an introduction to the purpose of the site visit. Explain why the visit was necessary and what information you hope to gather.
2. Include the date and time of the site visit at the beginning of the report. This will help provide context and will make it easier to refer back to the visit in the future.
3. Begin documenting the details of the visit. This should include information such as the location of the event venue, the condition of the site, any potential logistical challenges, and any special features or amenities that may be relevant to the event.
4. Take photographs or videos of the site to capture a visual record of what you observed. These visuals can be helpful when discussing the site with other team members or when making decisions about event layout or decorations.
5. Note any potential issues or concerns that may need to be addressed before the event takes place. This could include anything from structural issues with the venue to accessibility concerns for guests with disabilities.
6. Include a section for additional comments or observations. This is where you can provide any additional information or feedback that may be relevant to the event planning process.

Who needs a pre-event site visit report:

1. Event planners and organizers: A pre-event site visit report is essential for event planners and organizers to better understand the venue and make informed decisions regarding logistics, layout, and other event-related factors.
2. Venue management: The venue management team needs a pre-event site visit report to identify any issues or concerns with the venue. They can then take necessary measures to address these concerns before the event.
3. Event production team: The production team working on the event will also benefit from a pre-event site visit report. It helps them understand the space they have to work with and plan accordingly for sound, lighting, and other technical elements.

In conclusion, filling out a pre-event site visit report involves documenting the details of the visit, noting any potential issues or concerns, and providing any additional comments or observations. This report is important for event planners, venue management, and the event production team to ensure a successful event.

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