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FOREIGN TRAVEL APPROVALS AND EXPENSE REIMBURSEMENT Background: A travel approval requester is required when a traveler is a) traveling instate and spending the night or b) traveling out of state.

How to fill out travel approval and expense

How to fill out travel approval and expense:

1. Start by obtaining the travel approval form from your company's human resources or travel department.
2. Fill in the necessary information, such as your name, employee ID, department, and travel dates.
3. Provide details about your travel purpose, including the destination, purpose of the trip, and expected outcomes or objectives.
4. Outline your travel expenses, including transportation costs (flights, trains, car rentals), accommodation expenses, meals, and any other relevant expenses.
5. If required, include a breakdown of your estimated expenses for each day or segment of the trip.
6. Attach any supporting documents, such as flight itineraries, hotel reservations, conference registrations, or meeting invitations.
7. Submit the travel approval and expense form to the appropriate department or supervisor for review and approval.
8. Await approval notification before making any bookings or incurring expenses related to your travel.

Who needs travel approval and expense:

1. Employees who are required to travel for work purposes, such as attending meetings, conferences, or training sessions.
2. Executives or managers who need to visit branch offices or attend business-related events.
3. Sales representatives or field agents who travel regularly to meet clients or potential customers.
4. Contractors or consultants who travel on behalf of the company for project-related tasks.
5. Any employee seeking reimbursement for travel-related expenses incurred during work-related trips.

It is important to note that the specific requirements for travel approval and expense may vary depending on the company's policies and procedures. It is recommended to consult your company's travel policy or reach out to the appropriate department for further guidance.

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