Get the free CALL FOR QUOTATION PROCUREMENT OF 6 KVA ONLINE UPS IN

Tell : 27157534/2103 Army Institute of Technology Diff Hills Pune 411015 AIT/0810/40/1415/Pro Date : 28 July 14 Due date : 12 Aug14 CALL FOR QUOTATION: PROCUREMENT OF 6 AVA ONLINE UPS IN COMPUTER

How to fill out call for quotation procurement

How to Fill Out Call for Quotation Procurement:

1. Start by gathering all the necessary information for the procurement. This includes the description of the goods or services required, the quantity needed, and any specific specifications or requirements.
2. Identify the potential suppliers or vendors who can provide the goods or services. Conduct research, ask for recommendations, or refer to existing supplier databases to create a list of potential options.
3. Prepare the request for quotation (RFQ) document. This should include a cover letter explaining the purpose of the RFQ, instructions for submission, and any terms and conditions that suppliers must adhere to.
4. Clearly state the requirements and specifications in the RFQ document. This should include details such as quality standards, delivery schedules, pricing formats, and any necessary certifications or licenses.
5. Add any evaluation criteria that will be used to assess the submitted quotations. This could include factors like price, quality, delivery time, past performance, and capacity to meet the requirements.
6. Include a deadline for the submission of quotations. This allows suppliers enough time to prepare their proposals and ensures a fair and competitive process.
7. Determine the method of submission for the quotations. This could be through email, a specific online platform, or physical submission to a designated address. Provide clear instructions on how to submit the quotations.
8. After the submission deadline, evaluate the received quotations based on the predetermined criteria. This could involve reviewing the prices, assessing the suitability of the goods or services, and checking the supplier's credibility and track record.
9. Select the most suitable supplier(s) based on the evaluation and contact them to negotiate any additional terms or conditions if necessary.
10. Once the supplier is finalized, issue a purchase order or a contract to formalize the agreement.
11. Monitor the supplier's performance throughout the procurement process to ensure they are meeting the agreed-upon terms and delivering the required goods or services satisfactorily.

Who Needs Call for Quotation Procurement:

1. Organizations or businesses who require goods or services to fulfill their operational needs.
2. Procurement departments or professionals responsible for sourcing and purchasing goods or services on behalf of their organization.
3. Government agencies or public sector organizations who need to follow a transparent and competitive procurement process to ensure fairness and equal opportunity for suppliers.

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What is call for quotation procurement?

Call for quotation procurement is a process where organizations invite suppliers to submit their bids for goods or services they need to purchase.

Who is required to file call for quotation procurement?

Government agencies, organizations, or businesses that need to purchase goods or services through a competitive bidding process are required to file call for quotation procurement.

How to fill out call for quotation procurement?

Call for quotation procurement can be filled out by specifying the details of the goods or services needed, the deadline for submissions, evaluation criteria, and any other relevant information for potential suppliers to submit their bids.

What is the purpose of call for quotation procurement?

The purpose of call for quotation procurement is to obtain competitive bids from suppliers to ensure the best value for goods or services being purchased.

What information must be reported on call for quotation procurement?

Information required on call for quotation procurement includes the name of the organization, description of goods or services needed, deadline for submissions, evaluation criteria, terms and conditions, and contact information for inquiries.