Get the free quotation approval letter format

Quotation Approval Form Dear I used the following quote s in my upcoming book entitled which is scheduled to be published by Health Administration Press HAP in month/year. HAP has asked that I confirm the accuracy of the quote s and obtain written approval from you to use your words. Please edit the quote s as you see fit and indicate your approval by signing below. Please return the signed copy to me at Please call if you would like to discuss any issues related to use of the quote s. Thank...

How to fill out quotation approval letter format

To fill out a quotation approval format, follow these steps:

1. Begin by entering the date and your company's name and contact information at the top of the form.
2. Provide a space to input the details of the supplier or vendor, including their name, address, and contact information.
3. Include a section to specify the quotation number or reference for easy tracking and identification.
4. Create a table to list the items or services being quoted. Include columns for the description, quantity, unit price, and total amount for each item.
5. Offer a subtotal field that automatically calculates the sum of all the quoted items.
6. In the quotation approval format, allocate space for any additional charges, such as taxes, shipping fees, or discounts, and include a field to calculate the total amount.
7. Insert a section for any terms and conditions that apply to the quotation, including payment terms, delivery details, and any relevant legal requirements.
8. Include a space for the supplier or vendor to sign and date the quotation approval form, acknowledging their agreement to the provided terms.
9. Finally, leave room for the authorized personnel from your company to review and approve the quotation by signing and dating the form.

The quotation approval format is typically needed by companies or organizations that require a structured and documented process for reviewing and authorizing quotations and purchase orders. This can include small businesses, large corporations, government agencies, and non-profit organizations. Having a standardized format ensures transparency, accountability, and effective management of expenditures.

People Also Ask about

What is the official format of quotation?

The quotation letter should be written following the format of a formal letter. As an official letter, the matter should be brief and to the point. The subject should be precise and a single line telling the purpose of your letter. Add a formal and respectful salutation for the receiver.

How do you give a quote?

10 tips for quoting Meet your customer's needs. Put the quote in writing. Present your quote professionally. Add value and offer attractive options. Check stock before issuing a product quote. Follow up. Confirm in writing. Identify risks before starting work.

What should a quote include?

What information needs to be on a quote? Your business name and address. The customer's name and address. A unique quote number. The quote issue date. The quote expiry date. The description and prices of the products/services. The total amount of the sale.

What do you write in an email when sending a quote?

What should I include in a quote template? your telephone number and email address. recipient's name, address and contact information. the date that the quotation was made. a brief description of services and their price. name, price and quantity of any goods sold. VAT where applicable.

How do you give approval to a quote?

Based on our discussion to add some more floors to our hostel building, we have received your quotation for the same. We have thoroughly gone through the quotation provided by you, the quotations are within our budget and hence we are pleased to accept the quotation as well as to offer you the contract.

How do I write a letter of approval?

How to Write an Approval Letter The writing style should be friendly and relaxed - it can still be in a formal style for some types of approval letters, but the general tone should be warm. Open with the confirmation of the approval, and also give the reasons for the approval if it is appropriate for the context.

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What is quotation approval format?

The quotation approval format is a standardized document used to seek authorization for a proposed quotation provided to a client or customer, including details of products or services, pricing, and terms.

Who is required to file quotation approval format?

Typically, sales personnel, account managers, or any employee involved in the proposal process who is submitting a quotation to a client is required to file the quotation approval format.

How to fill out quotation approval format?

To fill out the quotation approval format, include the client's information, details of the products or services being quoted, pricing breakdown, terms and conditions, and sign-off lines for approval.

What is the purpose of quotation approval format?

The purpose of the quotation approval format is to ensure that all proposed quotations are reviewed, approved, and aligned with company policies before being submitted to clients.

What information must be reported on quotation approval format?

The information that must be reported includes the quotation number, date, client's name and contact details, description of products/services, pricing details, terms of sale, and signatures for approval.