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How to fill out employment eligibility verification

How to Fill Out Employment Eligibility Verification:

1. Obtain the necessary forms: Begin by obtaining the Employment Eligibility Verification Form I-9 from the U.S. Citizenship and Immigration Services (USCIS) website. Make sure you have the most current version of the form.
2. Review the instructions: Carefully read the instructions provided with the form. They will guide you through the process and provide important information on how to properly complete each section.
3. Section 1: The employee's responsibility: In Section 1, the employee is required to fill out their personal information, including their full name, address, date of birth, Social Security number, and immigration status (if applicable). Encourage the employee to provide accurate and complete information.
4. Section 2: The employer's responsibility: As the employer, you are responsible for completing Section 2. This section must be completed within three business days of the employee's first day of employment. You need to physically examine the employee's original documents provided as proof of their identity and employment authorization.
5. Acceptable documents: Familiarize yourself with the list of acceptable documents provided in the instructions. The employee must present either one document from List A (which establishes both identity and employment authorization) or one document from List B (which establishes identity) and one document from List C (which establishes employment authorization). Ensure the documents presented are unexpired and appear authentic.
6. Document verification: Carefully examine the documents presented by the employee. Check for any discrepancies, make sure they are properly completed, and verify that the information matches the employee's information provided in Section 1.
7. Complete Section 2: Record the employee's document information in Section 2, including the document title, issuing authority, document number, and expiration date (if applicable). Include the date the employee began employment. Sign and date the certification section as the employer or authorized representative.
8. Retention: Keep the completed Form I-9 on file for each employee for at least three years from the date of hire or one year after employment ends, whichever is later. The form may be subject to inspection by authorized government officials.

Who Needs Employment Eligibility Verification:

1. Employers: All employers in the United States are required to complete and retain Form I-9 for every employee hired after November 6, 1986, regardless of the employee's citizenship or immigration status. This includes businesses of all sizes, including agricultural employers and temporary help agencies.
2. Employees: Every employee hired for employment in the United States, regardless of their citizenship, is required to complete Section 1 of Form I-9. They must provide their personal information and attest to their employment eligibility.

Remember, it is crucial to follow the USCIS guidelines and requirements to ensure compliance with federal law and maintain the integrity of the employment verification process.

For pdfFiller’s FAQs

What is employment eligibility verification?

Employment eligibility verification is the process of verifying that an employee is authorized to work in the United States.

Who is required to file employment eligibility verification?

All employers in the United States are required to file employment eligibility verification for their employees.

How to fill out employment eligibility verification?

Employment eligibility verification forms, such as Form I-9, should be completed by both the employer and the employee, verifying the employee's identity and authorization to work.

What is the purpose of employment eligibility verification?

The purpose of employment eligibility verification is to ensure that employees hired by a company are legally authorized to work in the United States.

What information must be reported on employment eligibility verification?

Employment eligibility verification forms typically require information such as the employee's full name, date of birth, social security number, and immigration status.

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