Get the free HOTEL ROOM BLOCK REQUEST FORM - Subsea Tieback Forum

HOTEL ROOM BLOCK REQUEST FORM To make your hotel reservation contact Preferred Convention Services, the official Subsea Tieback Forum & Exhibition 2015 housing company. Discounted rates are available

How to fill out hotel room block request

How to fill out a hotel room block request:

1. Begin by finding the contact information for the hotel's event coordinator or group sales department. This information can usually be found on the hotel's website or by calling the main line and asking for the appropriate department.
2. Once you have the contact information, reach out to the hotel via phone or email to express your interest in reserving a room block for a specific event or group. Provide them with details such as the event or group name, preferred dates, and the number of rooms you anticipate needing. It is also helpful to mention any specific requirements or preferences you may have, such as room types or amenities.
3. Be prepared to negotiate with the hotel regarding rates and terms. Inquire about any group discount or special rates they may have available. You may also want to discuss any additional services or benefits they can offer your group, such as complimentary breakfast or shuttle service.
4. Once you have agreed on the terms and rates, the hotel will usually provide you with a room block agreement or contract. Read through this carefully to ensure that all the agreed-upon details are accurately reflected. If there are any discrepancies or questions, reach out to the hotel for clarification before signing.
5. Fill out the provided room block agreement or contract, providing all the necessary information such as your contact details, event dates, and the number of rooms you are reserving. Follow any instructions provided by the hotel and return the signed agreement within the specified timeframe.
6. After submitting the agreement, it is a good idea to keep open communication with the hotel to confirm that your room block is reserved and to address any changes or adjustments that may be needed leading up to the event.
7. On the day of check-in, ensure that attendees are aware of the reservation process and have the necessary information to book their rooms within the room block. Provide them with any unique booking codes or instructions that the hotel has given you.
8. Keep track of the room block's progress and make sure the hotel is meeting your needs. If any issues arise during the event, address them with the hotel's event coordinator or group sales department to find a resolution.

Who needs a hotel room block request?

1. Event organizers: Individuals or organizations planning large events such as conferences, weddings, or reunions often need to reserve a block of hotel rooms to accommodate their attendees or guests.
2. Group travelers: Sports teams, student groups, or business organizations that are traveling together may require a reserved block of hotel rooms to ensure accommodation for their members.
3. Wedding parties: Couples getting married often reserve a block of hotel rooms for their out-of-town guests to provide convenient and discounted accommodation options.

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What is hotel room block request?

Hotel room block request is a process in which a group or organization reserves a specific number of rooms at a hotel for a particular event or occasion, ensuring that the rooms are available for attendees or guests.

Who is required to file hotel room block request?

Typically, event organizers or individuals responsible for coordinating accommodations for a group are required to file a hotel room block request.

How to fill out hotel room block request?

To fill out a hotel room block request, one must contact the hotel directly or use an online booking system provided by the hotel. The request should include the number of rooms needed, desired room types, dates of stay, and any special requirements.

What is the purpose of hotel room block request?

The purpose of a hotel room block request is to secure a set number of rooms at a negotiated rate for a group booking, ensuring that all attendees or guests have access to accommodation options.

What information must be reported on hotel room block request?

Information that must be reported on a hotel room block request includes the number of rooms needed, room types, dates of stay, any special requirements, contact information, and billing details.