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AGENDA REGULAR MEETING OF THE NAPERVILLE BOARD OF LIBRARY TRUSTEES 7 PM WEDNESDAY, JULY 18, 2012, Boardroom/NICHOLS LIBRARY WELCOME VISITORS are welcome to all meetings of the Library Board. Anyone

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How to fill out agenda regular meeting of:

1. Start by identifying the purpose of the meeting: Determine the main objective or goals that need to be accomplished during the meeting. This will help you structure the agenda and ensure that all necessary topics are included.
2. Prioritize agenda items: List the most important or urgent topics first, followed by less critical items. This helps ensure that time is allocated appropriately during the meeting.
3. Include specific discussion points: For each agenda item, provide a detailed description of what needs to be discussed or accomplished. This helps participants prepare in advance and ensures that important points are not overlooked.
4. Allocate time for each item: Estimate the amount of time needed for each agenda item. This helps keep the meeting on track and ensures that all items can be addressed within the allotted timeframe. Be realistic and allow some buffer time for unexpected discussions or questions.
5. Invite relevant participants: Determine who needs to be present at the meeting based on the agenda items. Consider inviting individuals who can contribute to or benefit from the discussion. Make sure to send out meeting invitations and ensure that participants receive the agenda in advance.
6. Encourage participant input: Include a section on the agenda for participants to suggest additional topics or discuss any concerns they may have. This promotes engagement and helps address any potential issues that were not initially included in the agenda.
7. Review and finalize the agenda: Before distributing the agenda, review it to ensure accuracy, clarity, and completeness. Make any necessary adjustments and then share the finalized agenda with all participants.

Who needs agenda regular meeting of:

1. Team leaders: Agenda regular meetings are crucial for team leaders as they provide a structured platform to discuss important tasks, set goals, and track progress. It helps them ensure that everyone is aligned and working towards common objectives.
2. Team members: Regular meeting agendas are beneficial for team members as they provide a clear overview of the topics that will be discussed. This allows them to come prepared, ask questions, and actively contribute to the meeting.
3. Stakeholders or decision-makers: Depending on the nature of the meeting, stakeholders or decision-makers may need to be included in the regular meeting agenda. This ensures that they are informed about project updates, can provide guidance, and make important decisions if required.

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