Get the free Petty Cash Report Form Cash Remaining in Box L 2 3

KERRVILLE INDEPENDENT SCHOOL DISTRICT Petty Cash Report Form Date Campus/Department Vendor # Cash Remaining in Box $ Disbursements (attach receipts):

How to fill out petty cash report form

How to fill out a petty cash report form:

1. Start by identifying the date at the top of the form. This is important for record-keeping purposes and helps track the timeline of expenses.
2. Next, record the total amount of cash available at the beginning of the reporting period. This represents the starting balance of the petty cash fund.
3. Enter the detailed description of each expense incurred during the reporting period. This includes the date of the transaction, the purpose of the expense, and the amount spent.
4. Be sure to categorize each expense appropriately. This helps to organize and analyze the data later on. Common categories may include office supplies, travel expenses, and miscellaneous expenses.
5. After recording all the expenses, calculate the subtotal by adding up the amounts spent during the reporting period.
6. If any cash replenishment or withdrawals were made during the reporting period, make note of them in the designated sections of the form. This allows for accurate tracking of the cash flow.
7. Finally, calculate the ending balance of the petty cash fund by subtracting the total expenses from the starting balance or by adding cash replenishments. This provides an overview of the remaining funds available.

Who needs petty cash report form:

1. Businesses: Companies that handle small cash transactions on a regular basis, such as retail stores or restaurants, often use petty cash funds. A petty cash report form helps these businesses monitor and control these cash transactions.
2. Non-profit organizations: Organizations that rely on cash transactions for various expenses, such as volunteer reimbursements or minor purchases, may also need a petty cash report form. This ensures transparency in the handling of cash funds.
3. Educational institutions: Schools, colleges, and universities often deal with petty cash transactions for various purposes, such as student reimbursements or office supplies. Having a petty cash report form helps maintain accurate records and accountability.

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