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Agenda Page 1 Simon Fraser Student Society Constitution and Policy Review Committee Meeting August 6, 2014, Simon Fraser University, Burnaby Campus Call to Order 2:30 pm, August 6, 2014, MBC 2294

How to fill out constitution and policy review

How to fill out a constitution and policy review:

1. Start by thoroughly reviewing the existing constitution and policies. Familiarize yourself with the content and structure of these documents.
2. Identify any outdated or irrelevant information that may need to be updated. Consider whether there have been any changes in laws, regulations, or organizational needs since the last review.
3. Determine the purpose of the review. Are there specific areas that require attention or improvement? Is the review being conducted as part of a routine evaluation process?
4. Create a timeline for the review process. Set deadlines for completing each step, such as drafting proposed changes, gathering feedback, and finalizing the updates.
5. Form a committee or working group to oversee the review. This group should include individuals with a good understanding of the organization's operations, as well as legal or policy experts if needed.
6. Solicit feedback and input from relevant stakeholders. This may include employees, board members, legal advisors, or other individuals who are affected by or have a vested interest in the constitution and policies.
7. Conduct a thorough analysis of the feedback received. Identify common themes or concerns and consider how they can be addressed in the updated constitution and policies.
8. Draft proposed changes to the constitution and policies based on the feedback and analysis. Ensure that the proposed updates are clear, concise, and aligned with the organization's objectives.
9. Circulate the proposed changes for review and approval. Provide stakeholders with sufficient time to review the proposed updates and provide constructive feedback.
10. Revise the proposed changes based on the feedback received. Consider incorporating any valid suggestions or addressing any concerns raised during the review process.
11. Once the updates have been finalized, communicate the changes to all relevant parties. Provide clear instructions on how the updated constitution and policies should be implemented and followed.

Who needs constitution and policy review?

1. Organizations: Constitutions and policies are essential for the efficient and effective functioning of any organization. Regular review ensures that these documents remain relevant and align with the organization's objectives, legal obligations, and changing circumstances.
2. Businesses: Companies need constitution and policy reviews to ensure compliance with relevant legislation, industry standards, and best practices. It helps in managing risks, maintaining a positive work environment, and protecting the company's reputation.
3. Non-profit organizations: Constitutions and policies guide the actions and decision-making processes of non-profit organizations. Regular review ensures that these organizations adhere to legal requirements, maintain transparency, and fulfill their missions effectively.
4. Educational institutions: Schools, colleges, and universities have their own set of policies and guidelines to ensure the smooth functioning of their academic and administrative activities. Regular review helps to incorporate any necessary updates, address new challenges, and meet regulatory requirements.
5. Government agencies: Government agencies often have their own constitutions and policies that outline procedures, regulations, and public service standards. Regular reviews are necessary to adapt to changing societal needs, technological advancements, and legislative reforms.

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What is constitution and policy review?

Constitution and policy review is a process of evaluating and assessing the rules and regulations that govern an organization to ensure they are up to date and effective.

Who is required to file constitution and policy review?

All organizations, corporations, and businesses are required to file constitution and policy review.

How to fill out constitution and policy review?

To fill out constitution and policy review, one must carefully review the existing constitution and policies, make any necessary updates or revisions, and submit the revised documents to the appropriate governing body.

What is the purpose of constitution and policy review?

The purpose of constitution and policy review is to ensure that the organization's rules and regulations are current, compliant with laws and regulations, and serving the organization's goals and objectives.

What information must be reported on constitution and policy review?

The constitution and policy review must include details of any changes or updates made to the organization's governing documents, as well as an explanation of the rationale behind those changes.