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ANNUAL GENERAL MEETING NOTICE AND PROXYEXXARO Summarized GROUP AFS AND AGM NOTICE 201421ANNUAL GENERAL MEETING NOTICEExxaro Resources Limited (Incorporated in the Republic of South Africa) Registration

How to fill out notice and proxy

How to fill out notice and proxy:

1. Start by obtaining the necessary notice and proxy form. This form is typically available from the organization or group that requires the notice and proxy, such as a shareholder meeting or homeowners association.
2. Begin by reading the instructions provided with the notice and proxy form. These instructions will guide you on how to properly fill out the form and provide any additional information or documents that may be required.
3. Fill in your personal information, including your name, address, and contact details, in the designated spaces provided on the form.
4. Review the purpose and details of the meeting for which the notice and proxy are required. Ensure that you understand the matters to be voted on or discussed during the meeting.
5. If applicable, indicate your preferences or votes on the various resolutions or matters that will be brought up during the meeting. This may include selecting options for each resolution or indicating your approval or disapproval.
6. If the notice and proxy form requires you to appoint a proxy, provide the necessary details of the person you wish to appoint as your proxy. Make sure to provide their name, contact information, and any other required information.
7. Double-check all the information you have entered on the notice and proxy form. Ensure that it is accurate and complete before submitting it.
8. Sign and date the notice and proxy form to make it legally valid. Some forms may require witnesses or additional signatures, so follow the instructions provided.
9. Keep a copy of the completed notice and proxy form for your records.

Who needs notice and proxy:

1. Shareholders: Notice and proxy forms are commonly used in corporate settings, especially during shareholder meetings. Shareholders are required to provide notice of their attendance or appoint a proxy to vote on their behalf if they are unable to attend the meeting.
2. Homeowners Association Members: Many homeowners associations require notice and proxy forms for important meetings or votes related to the community's governance and decision-making process.
3. Members of various organizations or associations: Notice and proxy forms may also be required in other organizations or associations where decisions are made collectively, such as professional associations, clubs, or nonprofit organizations. It allows absent members to still have a say in the decision-making process.

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What is notice and proxy?

Notice and proxy is a document that allows a shareholder to appoint a representative to vote on their behalf at a company's annual general meeting.

Who is required to file notice and proxy?

Shareholders who are unable to attend a company's annual general meeting in person are required to file notice and proxy.

How to fill out notice and proxy?

To fill out notice and proxy, a shareholder must provide their personal information, indicate their voting choices, and sign the document.

What is the purpose of notice and proxy?

The purpose of notice and proxy is to ensure that shareholders have a voice in the decision-making process of a company, even if they cannot attend meetings in person.

What information must be reported on notice and proxy?

Notice and proxy must include the shareholder's name, number of shares owned, voting choices on agenda items, and signature.