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MINUTES OF REGULAR MEETING NOVEMBER 12, 2013, The Regular Meeting of the Morris County Municipal Utilities Authority was held on November 12, 2013, at 7:05 p.m. at the Cultural Center, First Floor

How to fill out minutes of regular meeting

How to fill out minutes of a regular meeting:

1. Begin by including the basic information about the meeting, such as the date, time, and location. Also, write down the names of all attendees and note if any members were absent.
2. Take note of the key points discussed during the meeting. Include important decisions made, actions assigned to individuals, and any deadlines or follow-up activities agreed upon.
3. Use clear and concise language when recording the minutes. Avoid unnecessary jargon or technical terms that may be difficult for others to understand.
4. Organize the minutes in a logical order, typically following the agenda of the meeting. Use headings or subheadings to distinguish different topics or agenda items.
5. Include any presentations or reports given during the meeting. Summarize the main points discussed in these presentations and note any questions or concerns raised by the attendees.
6. Record any motions or votes that took place during the meeting. Note who made the motion, who seconded it, and the outcome of the vote.
7. Capture significant discussions or debates that occurred during the meeting. Briefly summarize the different viewpoints and arguments presented.
8. If applicable, document any future meeting dates and topics that were scheduled or planned during the meeting.

Who needs minutes of a regular meeting:

1. The attendees of the meeting may need the minutes for reference and to recall the decisions made and actions assigned.
2. Managers or supervisors who were not present at the meeting may need the minutes to stay informed about what transpired in their absence.
3. The organization or company may use the minutes as an official record of the meeting, particularly for legal or compliance purposes.
4. External stakeholders or clients who are impacted by the decisions or actions discussed in the meeting may request or require access to the minutes.
5. Individuals responsible for implementing tasks or actions assigned during the meeting may refer to the minutes to ensure they are fulfilling their responsibilities accurately.

In summary, filling out the minutes of a regular meeting involves capturing key points, decisions, actions, and discussions discussed during the meeting. The minutes serve as a valuable reference for attendees, supervisors, the organization, external stakeholders, and individuals responsible for implementing the outcomes of the meeting.

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What is minutes of regular meeting?

Minutes of regular meeting is a written record of discussions, decisions, and action items from a formal meeting.

Who is required to file minutes of regular meeting?

Typically, the secretary or designated person is responsible for filing the minutes of a regular meeting.

How to fill out minutes of regular meeting?

Minutes of a regular meeting should include date, time, attendees, agenda items, discussions, decisions, and action items. They should be written in a clear and concise manner.

What is the purpose of minutes of regular meeting?

The purpose of minutes of a regular meeting is to document what was discussed, decided, and assigned during the meeting for future reference and accountability.

What information must be reported on minutes of regular meeting?

Minutes of a regular meeting must include key topics discussed, decisions made, action items assigned, and attendance list.

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