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TECHNICAL BULLETIN Community Development & Planning, Building Inspections TOPIC: Contractor Change Request April 21, 2010, This form is used to notify the City of Arlington Building Inspections Division

How to fill out contractor change request

How to fill out a contractor change request:

1. Obtain the necessary form: The first step is to acquire the contractor change request form. This can usually be obtained from the organization or department responsible for managing contractor relationships.
2. Provide project information: Start by filling out the project information section of the form. This typically includes details such as the project name, location, and any relevant contract or reference numbers.
3. Describe the requested change: Clearly describe the change you are requesting from the contractor. Include specific details about what needs to be changed, the reasons for the change, and any desired outcomes or expectations.
4. Specify the impact: Outline the potential impact of the change request. This can include factors such as cost implications, timeline adjustments, resource allocation, and any other relevant considerations.
5. Include supporting documentation: Attach any supporting documentation that may be necessary for the change request. This can include relevant contracts, agreements, plans, or any other evidence that supports the need for the requested change.
6. Review and verify: Before submitting the change request, it is important to review all the information provided. Ensure that all details are accurate and complete. Verify that all required fields have been filled out correctly.
7. Seek appropriate approvals: Depending on the organization's processes, the contractor change request may require approvals from various stakeholders. Identify the individuals or departments that need to review and approve the change request and follow the necessary procedures.
8. Submit the request: Once all the necessary information has been documented and approvals obtained, submit the contractor change request. Follow the designated submission process, whether it is through email, an online system, or physically delivering the form to the appropriate department.

Who needs a contractor change request?

1. Project Managers: Project managers typically require contractor change requests to address modifications or adjustments needed during a project's lifecycle. These requests enable them to communicate the changes to contractors and ensure they can adapt accordingly.
2. Contract Administrators: Contract administrators play a crucial role in managing the relationship between an organization and its contractors. They need contractor change requests to document and track any requested changes to contracts, ensuring that both parties are in agreement.
3. Legal or Compliance Teams: Legal or compliance teams may need contractor change requests to ensure that changes are compliant with relevant laws, regulations, and policies. They assess the requested changes for any potential legal implications and provide guidance on how to proceed.
4. Finance or Procurement Departments: Finance or procurement departments require contractor change requests to assess the financial implications of the requested changes. They evaluate any adjustments to the contract's scope, timeline, or cost to ensure accurate budgeting and financial reporting.
5. Senior Management: Senior management may need contractor change requests to stay informed about any significant modifications in ongoing projects. These requests allow them to review and authorize changes that align with the organization's strategic objectives and priorities.

Note: The individuals or departments that need contractor change requests may vary depending on the organizational structure and specific project requirements. It is essential to consult with the appropriate stakeholders to determine who needs to be involved in the change request process.

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