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PDC Laboratories, Inc. 3278 N. Highway 67 Florissant, MO 63033 Phone: (800) 3333278 Fax: (314) 4324977 www.pdclab.com CHAIN OF CUSTODY RECORD State where samples were collected ALL HIGHLIGHTED AREAS

How to fill out chain of custody record

How to fill out a chain of custody record:

1. Fill in the date and time: Begin by writing down the date and time when the chain of custody record is being filled out. This helps establish a clear timeline of events.
2. Identify the item: Clearly state what item or evidence the chain of custody record is being created for. This could be anything from a physical object to digital data.
3. Document any markings or characteristics: If the item has any distinctive markings, such as serial numbers or unique features, make sure to describe them accurately on the record. This helps ensure the identification and integrity of the item.
4. Identify each person handling the item: Keep a detailed record of all individuals who come into contact with the item, from its initial discovery to its final disposition. Include their full names, job titles, and any relevant identification numbers.
5. Record the date and time of each transfer: Whenever the item changes hands or is transferred to a different location, note down the date and time of each transfer. This helps create a comprehensive audit trail for the item's movement.
6. Document the purpose of each transfer: For each transfer of the item, specify why and where it is being transferred. This could include reasons such as analysis, storage, or transportation.
7. Include any additional details: If there are any specific instructions or observations related to the item, include them in the record. This could involve packaging requirements, temperature controls, or any issues encountered during the handling of the item.

Who needs a chain of custody record?

1. Law enforcement agencies: Chain of custody records are crucial in criminal investigations, as they establish the integrity and continuity of evidence for use in court proceedings.
2. Forensic laboratories: When analyzing evidence, forensic labs rely on chain of custody records to verify the authenticity and reliability of the items being tested.
3. Legal professionals: Attorneys, prosecutors, and defense lawyers often request chain of custody records to challenge the reliability or admissibility of evidence during legal proceedings.
4. Research institutions: In scientific research, chain of custody records ensure the traceability and accuracy of samples or data, ensuring that results can be trusted and reproduced.
5. Environmental agencies: When monitoring environmental conditions or investigating pollution incidents, chain of custody records help track the collection, handling, and testing of samples.

In summary, filling out a chain of custody record involves documenting important details such as the date, item description, individuals involved, transfer dates and purposes, and any additional relevant information. This record is essential for various entities, including law enforcement agencies, laboratories, legal professionals, research institutions, and environmental agencies, to maintain the integrity and traceability of evidence or data.

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What is chain of custody record?

Chain of custody record is a document that details the chronological documentation, or paper trail, showing the seizure, custody, control, transfer, analysis, and disposition of physical or electronic evidence.

Who is required to file chain of custody record?

Anyone handling evidence in a legal or investigative process is required to file a chain of custody record.

How to fill out chain of custody record?

To fill out a chain of custody record, one must accurately document all actions taken with the evidence, including who handled it, where it was stored, and any transfers that occurred.

What is the purpose of chain of custody record?

The purpose of a chain of custody record is to maintain the integrity and admissibility of evidence by documenting its handling and custody throughout the investigation or legal process.

What information must be reported on chain of custody record?

The chain of custody record must report details such as the date and time of evidence collection, the description of the evidence, the names of individuals handling the evidence, and any changes in custody or storage locations.