Get the free Single Sole Sourcing Form - SAIT Polytechnic

Sole and Single Sourcing SAID Polytechnic Finance Department Purchasing & Insurance Services Section Internal Procedures & Work Instructions Clear Form INFORMATION: In order to ensure Sits Competitive

How to fill out single sole sourcing form

How to fill out a single sole sourcing form:

1. Start by gathering all the necessary information required for the form. This may include details about the product or service you wish to source, the estimated cost, and any specific requirements or criteria.
2. Ensure you have the appropriate authorization and approval to proceed with the sole sourcing process. This may involve obtaining signatures from relevant stakeholders or department heads.
3. Review the form and understand each section and its purpose. Familiarize yourself with any instructions or guidelines provided.
4. Begin filling out the form by entering your organization's name and contact information in the designated fields. Make sure all the information is accurate and up to date.
5. Proceed to provide a detailed description of the required product or service. Include specific specifications or requirements, if any.
6. Indicate the estimated cost for the requested item or service. This helps the organization evaluate and compare potential sources.
7. If applicable, provide any supporting documents or justifications for the sole sourcing request. This may include reasons for selecting a particular vendor or supplier and any relevant past performance information.
8. Double-check all the information filled in the form for accuracy and completeness. Ensure you have provided all the necessary details and supporting documentation before submitting the form.
9. Submit the completed form as per the organization's guidelines or procedures. Be aware of any deadlines or specific submission requirements.

Who needs a single sole sourcing form:

1. Organizations or businesses that require a specific product or service may need to use a single sole sourcing form.
2. In situations where there is only one suitable supplier or vendor for a particular item or service, a single sole sourcing form may be necessary.
3. When time is of the essence and going through a competitive bidding process is not feasible or efficient, a single sole sourcing form may be utilized.
4. Government entities or departments that adhere to specific procurement regulations may require the use of a single sole sourcing form when necessary.
5. Similarly, private companies or organizations that follow strict procurement protocols may also employ a single sole sourcing form in certain situations.
6. Any entity that wants to ensure transparency and accountability in its procurement process may require the use of a single sole sourcing form to document the reasons and justifications for selecting a specific source.

Overall, a single sole sourcing form is utilized by organizations that need to procure a product or service in a non-competitive manner and need to document the process and reasoning behind their selection.

For pdfFiller’s FAQs

What is single sole sourcing form?

Single sole sourcing form is a document used to request approval to purchase goods or services from a single supplier without a competitive bidding process.

Who is required to file single sole sourcing form?

Any individual or department within an organization that wishes to purchase goods or services from a single supplier without a competitive bidding process.

How to fill out single sole sourcing form?

The form typically requires information such as the item or service being purchased, the reasoning for selecting a single supplier, cost estimates, and approval signatures.

What is the purpose of single sole sourcing form?

The purpose of the form is to justify the need for purchasing goods or services from a single supplier without going through a competitive bidding process.

What information must be reported on single sole sourcing form?

The form usually requires detailed information about the item or service being purchased, the supplier being selected, cost estimates, and justification for not using a competitive bidding process.

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