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Form I9: Proper Policies and Procedures Ken C. Garvey Of fit Furman, P.A. Garvey offitkurman.com 443.738.1559 Scott V. Gamins Of fit Furman, P.A. skating offitkurman.com 301.575.0347 1 2009 Of fit

How to fill out form i-9 proper policies

How to Fill Out Form I-9 Proper Policies:

1. Understand the purpose of Form I-9: Form I-9, Employment Eligibility Verification, is used to verify the identity and employment eligibility of individuals hired in the United States. It is important to accurately complete this form to comply with the law.
2. Ensure that all employees complete Section 1: The employee must complete Section 1 of Form I-9 on or before their first day of employment. This section requires them to provide their name, address, date of birth, Social Security number (if applicable), and immigration status information.
3. Review documents for Section 2: As the employer, you need to review the original documents presented by the employee to establish their identity and work authorization. Acceptable documents include a passport, driver's license, social security card, or other documents listed on the form. Make sure the documents are unexpired and relate to the employee presenting them.
4. Complete and sign Section 2: In Section 2, you must record the document title, document number, expiration date (if applicable), and the date the employment begins. Sign and date this section as the employer or authorized representative.
5. Retain and store Form I-9: It is essential to properly retain and store completed Form I-9s for all current and former employees. Keep them for at least three years from the date of hire or one year after employment ends, whichever is later. Maintain them in a secure manner as they may be subject to inspection by government authorities.
6. Train employees and establish policies: To ensure compliance with Form I-9 requirements, it is crucial to train your staff responsible for completing and maintaining these forms. Establish internal policies and procedures that outline the correct process, timelines, and guidelines for completing Form I-9s.

Who Needs Form I-9 Proper Policies:

1. All employers hiring employees in the United States: Form I-9 and the proper policies related to it are necessary for all employers, regardless of their size or industry, who hire individuals to work in the United States.
2. HR professionals and managers responsible for onboarding: HR professionals and managers assigned to the onboarding process are directly involved in completing and maintaining Form I-9s. They need to be well-versed in the proper policies to ensure compliance.
3. Employees and job applicants: Understanding Form I-9 policies is also essential for employees and job applicants as they must accurately complete Section 1 and provide the necessary documents for verification of their identity and work eligibility.

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What is form i-9 proper policies?

Form I-9 proper policies refer to the guidelines and procedures that employers must follow when completing and retaining Form I-9, which is used to verify the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file form i-9 proper policies?

All employers in the United States are required to complete and retain Form I-9 for each individual they hire for employment, regardless of the individual's citizenship or immigration status.

How to fill out form i-9 proper policies?

Form I-9 proper policies should be filled out by the employer and the employee. The employer must complete the employer section of the form, while the employee must provide the required identification and employment authorization documents.

What is the purpose of form i-9 proper policies?

The purpose of Form I-9 proper policies is to verify the identity and employment authorization of individuals hired for employment in the United States, in compliance with federal immigration law.

What information must be reported on form i-9 proper policies?

Form I-9 proper policies require employers to collect information about the employee's identity and employment authorization, including their name, date of birth, Social Security number, and details of the identification and authorization documents presented.

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