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REQUEST FOR QUOTATION ELECTRICAL INFRASTRUCTURE MAINTENANCE Reference: RFQ 2013ELEC Quotations are requested from suitably qualified construction service providers with appropriate and relevant experience

How to fill out request for quotation

How to fill out a request for quotation?

1. Begin by gathering all the necessary information about the goods or services you require. This includes specifications, quantities, delivery dates, and any special requirements.
2. Identify potential suppliers or vendors who can fulfill your needs. Research their background, reputation, and pricing to ensure they are reliable and suitable for your project.
3. Draft a clear and concise request for quotation document. Include a heading that indicates the nature of the request and your company's name and address. State the purpose of the request and provide a brief introduction of your company.
4. Clearly specify the goods or services you require. Be as detailed as possible, including any technical specifications, measurements, or brand preferences.
5. Clearly outline the terms and conditions you expect from the supplier. This may include pricing, payment terms, warranties, delivery schedules, and any applicable penalties or discounts.
6. Include a timeline for quotation submission and specify the preferred method of communication.
7. Review the request for quotation document for accuracy, coherence, and completeness. Double-check all the information provided to ensure there are no mistakes or omissions.
8. Send the request for quotation to selected suppliers via email, mail, or electronic procurement platforms. Keep track of when you sent the requests and follow up if necessary.
9. Evaluate the received quotations based on pricing, quality, reputation, and other relevant factors. Compare the offers and make a final decision regarding the supplier who meets your requirements the best. Notify the chosen supplier and negotiate final terms if needed.
10. Finally, keep records of the submitted requests for quotation and the respective supplier quotations for future reference and potential audits.

Who needs a request for a quotation?

1. Businesses or organizations that are seeking to purchase goods or services from external suppliers or vendors.
2. Procurement departments or professionals responsible for sourcing and acquiring products or services for their company.
3. Project managers or team leaders who require specific materials or equipment to fulfill project requirements.
4. Individuals or companies looking to compare prices, quality, and terms offered by different suppliers before making a purchasing decision.
5. Any entity that wants to ensure transparency, fairness, and competitiveness in their procurement process.

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