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City of Troy, Missouri Historic Preservation Commission Troy City Hall 800 Captures, Troy, Missouri 63379 MEETING MINUTES May 7, 9:30 a.m. Meeting 1. . 2. Call to Order: Deann Aydelott called the

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How to fill out meeting minutes - cityoftroymissouricom:

1. Start by including the date, time, and location of the meeting at the top of the document.
2. Identify the attendees by listing their names and affiliations. This helps to keep track of who was present during the meeting.
3. Write a brief overview or summary of the meeting's agenda. Include topics discussed, decisions made, and any actions or follow-ups that were assigned.
4. Use a clear and concise format to record the key points discussed during the meeting. Use bullet points or numbered lists to highlight important details.
5. Take note of any issues or concerns raised during the meeting, as well as any resolutions or decisions made to address them.
6. Document any action items or tasks assigned during the meeting. Include the person responsible for each task and the deadline for completion.
7. Clearly outline any future meetings or next steps that were discussed during the meeting.
8. Wrap up the meeting minutes by including the name of the person who took the minutes and the date they were finalized.
9. Proofread the meeting minutes for any errors or omissions before circulating them to the attendees and relevant parties.

Who needs meeting minutes - cityoftroymissouricom:

1. City officials and employees: Meeting minutes help city officials and employees keep track of important discussions, decisions, and actions taken during meetings. They serve as an official record of the meeting and ensure that everyone is on the same page.
2. Citizens and residents: Meeting minutes provide transparency and allow citizens and residents to stay informed about the activities and decisions made by their local government. They provide visibility into the decision-making process and ensure accountability.
3. Future reference and legal purposes: Meeting minutes serve as a historical record that can be referred to in the future. They can also be used for legal purposes, such as during audits or investigations, to verify the accuracy of information or to resolve any disputes.

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What is meeting minutes - cityoftroymissouricom?

Meeting minutes are formal written records of a meeting's discussions, decisions, and actions.

Who is required to file meeting minutes - cityoftroymissouricom?

Typically, the secretary or designated individual responsible for recording meeting minutes is required to file them.

How to fill out meeting minutes - cityoftroymissouricom?

Meeting minutes should include the date, time, location, attendees, agenda items, discussions, decisions made, and actions to be taken.

What is the purpose of meeting minutes - cityoftroymissouricom?

The purpose of meeting minutes is to provide a formal record of what transpired during a meeting for reference and accountability.

What information must be reported on meeting minutes - cityoftroymissouricom?

Meeting minutes must include key discussion points, decisions made, action items assigned, and any voting outcomes.

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