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Phone: 7852963401 fax: 7852960151 www.ksfm.ks.gov 800 SW Jackson, Suite 104 Topeka, KS 666121216 Doug Jorgenson, Fire Marshal Office of The State Fire Marshal Sam Brownback, Governor MEMORANDUM DATE

How to fill out m e m o

How to fill out a memo:

1. Begin by writing down the date at the top of the memo. This will help establish the timeline of the communication.
2. Next, include the recipient's name or title. This ensures that the memo is directed to the appropriate person or group.
3. Write a clear and concise subject line that summarizes the content of the memo. This allows readers to quickly understand the purpose of the communication.
4. Start the body of the memo with an introductory paragraph that provides context and background information if necessary. This helps set the stage for the main message of the memo.
5. Organize the main content of the memo into separate sections or bullet points. Use headings or numbering to make it easier to read and understand.
6. Clearly state the main purpose or objective of the memo. Be specific and avoid unnecessary details or jargon.
7. Provide any essential details, facts, or figures that support the main message of the memo. Use concise language and avoid unnecessary repetition.
8. Summarize the main points or key takeaways at the end of the memo. This helps reinforce the main message and ensures that readers understand the intended outcome or action required.

Who needs a memo:

1. Managers or supervisors who need to distribute important information or updates to their team members.
2. Employees who need to communicate with their colleagues or superiors in a formal written format.
3. Executives or business owners who need to share important announcements, policies, or strategic decisions with their staff or stakeholders.
4. Any individual or group within an organization seeking to effectively document and communicate important information in a concise and professional manner.

Remember, memos are a common form of internal communication in many organizations and can be used for various purposes such as sharing updates, requesting action, or providing instructions.

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